How Do I…?
Add a Class
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Drop a Class
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Pass/D/Fail a Class
CC students can designate one class per term to take Pass/D/Fail (not including PE courses and other courses that only allow the Pass/Fail grading option). You cannot take any Core classes Pass/D/Fail, nor any language courses. Some majors allow you to elect Pass/D/Fail for the first course you take in the department, but it is your responsibility to confirm that with the department before choosing the Pass/D/Fail option.
Beginning with courses taken in the Fall 2007 semester, students are allowed to uncover a grade of Pass within two weeks of the start of the semester immediately following that in which the grade of Pass was received. Students have until two weeks into the start of the spring semester to uncover the grade of a fall course and two weeks into the start of the fall semester to uncover the grade of a spring or summer term course. The grade of Pass will not be used in calculating grade point average; the grades of D and Fail will be so used.
The Pass/D/Fail option is not available to SEAS students except in very rare circumstances; any class with a Pass/D/Fail grade will not count toward any requirements or toward the 128 credits you need to graduate. SEAS students must consult with their adviser and get his or her signature on the form.
The Pass/D/Fail deadline is usually the 10th week of classes. Go in person to the Registrar (205 Kent) with a completed Registration and Add/Drop Form.
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Declare a Major
CC and SEAS students declare their majors online during the major declaration period in their sophomore year. SEAS students declare in October; CC students declare in February. Look for an email from your dean with a clickable link, or visit SEAS Major Declaration/CC Major Declaration to get started.
Some College majors require departmental signatures to finalize online major declaration. Download this CC Major Declaration Signature Form if your major is housed within the following departments: Architecture, French, Middle East/Asian Languages & Cultures, Italian, Comparative Literature & Society, Creative Writing, Physics, Earth & Environmental Sciences, East Asian Languages & Cultures, Spanish & Portuguese, Film Studies, Urban Studies.
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Change a Major or Concentration
CC: Fill out this form: CC Change Major/Concentration Form and bring it to your adviser in the CSA.
SEAS Fill out this form: SEAS Change Major/Minor Form, get a departmental signature, and bring the completed form to your adviser in the CSA.
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Go over Points
To take more than 22 (CC) or 21 (SEAS) credits during one semester, submit the Committee on Academic Standing Petition for Action Form to your adviser in the CSA.
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Take Classes that Overlap
- Columbia College students who wish to register for courses that have meeting time conflicts must submit this form: Course Overlap Form for CC to the Dean's Office in 208 Hamilton Hall before the last day of registration.
- SEAS students who wish to register for courses that have meeting time conflicts must submit this form: Course Overlap Form for SEAS to their adviser before the last day of registration.
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Get a course approved for the Science or Major Cultures Requirements
Columbia College students who wish to request an exception to the Science Requirement should complete and submit this form: Science Requirement Course Approval Petition Form for CC to the Dean's Office in 208 Hamilton Hall.
Students who wish to request an exception to the Major Cultures Requirement should complete and submit this form:
 Major Cultures Course Approval Petition Form to the Dean's Office in 208 Hamilton Hall.
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Take a Leave of Absence
Talk to your adviser. Voluntary Leaves are taken for a variety of reasons; CC students can take them for as little as one semester and as long as two years. SEAS students must take voluntary leaves of exactly one year. Medical Leaves are for a minimum of one year.
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Study Abroad
The minimum requirements to be permitted to study abroad are:
- GPA above 3.0
- Sufficient progress on Core (CC) and First Year Sophomore Requirements (SEAS)
- At least 4 semesters of language study (or the equivalent) in the language of the country you wish to study abroad in.
- One course about the country or region you wish to study abroad in.
Read our fact sheet: Planning to Study Abroad for more advice, and make an appointment to meet with your adviser.
Visit the Study Abroad Dean in 105 Carman, or at: http://www.studentaffairs.columbia.edu/studyabroad/
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Take a Summer Class/Take a Class Outside Columbia
CC: Please note that summer study outside Columbia is only approved for students who are behind in credits or who are studying a language. Read our fact sheet to learn about summer study at Columbia and at other institutions: Summer Study - Columbia College.
To receive credit for summer study outside of Columbia, complete and submit this form: Summer Study Approval Form for CC to your adviser, outlining your reasons for taking summer courses and listing the specific course(s) in which you wish to enroll.
SEAS: Read our fact sheet to learn about options: Summer Study - SEAS
If you wish to receive credit for courses taken outside of Columbia and have read over the criteria and procedures, fill out and submit this form Outside/Summer Course Credit Approval Form for SEAS to your adviser for approval of credit.
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Get Information about Combined Plans
3-2 Combined Plan Program - Columbia College
4-1 Program - SEAS
5 Year MIA/MPA Program - School of International and Public Affairs
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Get Credit for Internships
Columbia University does not offer academic credit or academic course points for internships. However, if an internship requires students to obtain credit in lieu of financial compensation, something called Registration (R ) credit can be applied to your transcript, noting your internship participation. For more information, read our fact sheet about Columbia’s policy:
Internship Credit
To receive R credit for completed internships, fill out and submit this form: Internship "R" Credit Form to your adviser.
Clearance Form for Volunteer Work at St. Luke's-Roosevelt Hospital Center
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Audit a Class (For CC Seniors only)
The mark of "R" or registration credit is equivalent to auditing a
course (Please note: no point/credits are received). The "R" credit
option is available only to Columbia College Seniors through a petition
process and may be authorized if the courses are in excess of the 124
points required for the B.A. degree; the courses are not used to fulfill
a requirement for the B.A. degree; and the student has the permission of
the course instructor.
For more information regarding the "R" Credit option or to pick up an
"R" credit petition form, please see your Advising Dean.
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Get a Recommendation Letter
If you would like the CSA to file recommendation letters on your behalf, use this form CC/SEAS Recommendation Waiver Form to request letters of reference.
Use this form CC/SEAS Request to Send Recommendations Form to have CSA send out your filed recommendation letters.
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Dossier Service (Graduate School and Fellowships only)
The Dossier service provided by the Center for Student Advising will keep your recommendations on file for 5 years after you graduate, for use in graduate school and fellowship applications. To open a file you will need to fill out the authorization and access decision forms and submit them to the Center for Student Advising.
Dossier Service Packet (all forms included)
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Prepare for Graduation
Students should first review the Senior Year Timeline here:
http://www.studentaffairs.columbia.edu/seniors/timeline.php
To prepare for graduation, Seniors should read our fact sheet and checklist, which includes information about applying for the degree, graduation clearance, May ceremonies, diplomas, honors and other frequently asked questions.
Preparing for Graduation fact sheet
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Plan for Graduate School
Read the following guide sheet for more information about the graduate school application process:
Planning for Graduate School
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