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Frequently Asked Questions

The following is a list of frequently asked questions from across the offices supporting Columbia College and Columbia Engineering collected here in one place for your convenience. You can browse by topic/department or search by keyword.

Scholars Program

CUSP FAQ

Are there any networking opportunities with Columbia Alumni and Alumni of the Scholars Program?

We are constantly seeking to connect our current Scholars with alumni, both in person and through more formal events such as the CUSP Speaker Series and the annual Senior Lunch.

Are there special opportunities for Scholars?

Yes! As a Scholar, you participate in an academic enhancement program featuring speakers, cultural events, field trips, opportunities to meet with faculty and alumni, and summer research programs, internship and research assistantships. We are always looking for new opportunities to enrich your experience here at Columbia.

Can I defer a year, take a year off, or study abroad, and still be a Scholar?

Yes! You will still be a Scholar, and a welcome participant in our community, even if you take some time off from Columbia.

Can I make suggestions for guest speakers?

We welcome suggestions for future speakers - in fact, some of our most exciting and thought-provoking programs have come about as the result of a Scholar's request for a certain speaker (Ernest Drucker, Diane Ravitch, Philip Gourevitch, Samantha Power, and George Bizos, to name just a few).

Can I use the CUSP Office as an additional academic and general advising office?

Of course. In addition to the Columbia Undergraduate Scholars Program, the CUSP Office was responsible for prestigious national fellowship advising for several years. As you consider graduate school options, we can assist you with your fellowship search and application process. In addition, we are here to advise you on academic matters, as well as any other questions or concerns you may have.

How do I ensure that my participation in CUSP events is recorded?

At every CUSP event, you will need to swipe your Columbia ID at the door. Additionally, following most events, you will be asked to submit a brief online evaluation. Your participation will not only ensure that you remain in good standing, but will also enhance your Columbia journey.

How does one become a Scholar?

Scholars are selected by the Office of Admissions during the application process, based on their academic and extracurricular achievements during high school. All applicants are considered for participation in the Scholars Program; there are no special application forms required.

Is there a financial package involved in being a Scholar?

While participating in the Program may help you with your financial aid needs, all Scholars' aid packages are determined on a case-by-case basis. Your financial aid officer can assist you with questions regarding educational financing.

What is required of me as a Scholar?

Throughout your four years at Columbia, we expect you to take full advantage of the resources and programming our office presents. Please refer to the expectations and responsibilities outlined here.

Will participating in the Scholars Program help me get a job? An internship? Summer employment? Accepted into graduate of professional schools?

Participating in the Scholars Program will broaden your horizons and challenge you to view the world in a new light. We offer ideas and issues you may not encounter in the classroom, and this element of your education - the exploration of current issues through an academic and intellectual lens - will serve you well in whatever field, discipline, or occupation you pursue. While participation in CUSP is a great honor (of which you should be proud), it is the intrinsic gains you reap from participating in it, which will be the most beneficial to you. You should take full advantage not only of the Columbia Journey Seminar (CJS), the CUSP Distinguished Speaker Series, the advising and mentoring by the CUSP staff, but also of the opportunity to learn experientially over the summer through the Summer Enhancement Fellowship (SEF).

CUSP Summer Enhancement Fellowships

Can I apply as a senior?

No. Currently this fellowship is only for Scholars in their first, sophomore, and junior summers.

Can I apply to this fellowship if I have not secured an internship/research position by the deadline?

Scholars without secured internships can still apply for the internship fellowship, and should list in the application all of the internships they have applied for. Scholars are required to inform the CUSP office by May 30th to provide an update on what internship was finally secured for the summer. Please speak with a CUSP Advisor if this applies to you.

Can I get credit on my transcript for my summer internship?

Columbia College and Columbia Engineering do not provide credit for internships.

Can I use the SEF Funding for more than one internship or independent project?

No, the funding is intended to fund one experience at a time.

Can I use this money anywhere in the world?

Yes. This fellowship can be applied anywhere in the world.

Can my CUSP Advisor complete the SEF Recommendation Form for me?

CUSP Advisors cannot complete the Recommendation Form for the CUSP Summer Enhancement Fellowship. However, if you have a good relationship with our Graduate Student Mentors (GSMs), then they can complete the Recommendation Form at your request.

Do I have to research with a Columbia faculty member?

Your main sponsor must be a permanent Columbia University faculty member, but you are encouraged to have additional sponsors and are certainly welcome to have a secondary sponsor from another university. If you have a research advisor who is not a professor at an accredited institution, please see a CUSP Advisor before submitting your application.

How does an SEF work with summer classes?

If you wish to take an unrelated summer class at the same time as your summer project, be mindful that the pace of summer classes is accelerated, and you should beware of the potential of overcommitment, as well as check with your internship supervisor or PI whether additional commitments are permitted. If you wish to take a summer class in connection to your project, be advised SEF funds cannot be applied toward tuition or school supplies; some summer programs may be considered for SEF funding if they contain a strong research, fieldwork, or experiential education component, but you should see a CUSP Advisor prior to submitting your application if your project falls in this category.

How will my Recommender or Faculty Sponsor submit their SEF Recommendation or Faculty Support Form?

Upon completing your online application, you will receive a confirmation email verifying your application submission.  Within the email, there will be an electronic link that you will send to your Recommender or your Faculty Sponsor so that they can submit a recommendation form on your behalf.  Please make note of the deadline for the Recommender and Facutly Support forms and let your contacts know as well.

If an internship is paid, would the intern still be eligible for SEF funding?

Yes, both low-paying and unpaid opportunities are eligible for the supplemental funding to help offset the related expenses.

If I apply for the fellowship this year, will it hurt my chances of applying for the funds next year?

No. Scholars can apply annually for this fellowship until their year of graduation.

If I get an internship abroad, will my airfare be paid?

All grants are based on availability of funds. Please note that CUSP cannot guarantee that you will receive the full amount that you requested.

Is it possible to do independent projects in a group?

Yes, funding has been applied to group projects in the past, but each member will need to submit their own separate application. Make sure you discuss this with your GSM to verify each member has an equitable role and deliverable.

Who chooses the fellowship awardees?

The CUSP Fellows Selection Committee selects the SEF awardees.

Will my full requested amount be approved?

Students should not expect SEF funds to cover all expenses of their summer opportunity. This is a partial fellowship, and funding is dependent on the SEF budget, the number of applicants, and the individual needs of each applicant. Thus we cannot guarantee up front that we will be able to approve all fellows for their full requested amount. If you need to commit to an opportunity prior to a funding determination, you may wish to verify that you are still able to achieve your aims for that opportunity, even if full funding is not approved.

Will there be interviews?

Interviews will no longer be conducted. 

After submitting the application in April, what might prevent students from being accepted?

Attending mandatory events and maintaining good standing does not guarantee you funding. We review each application for several factors including preparation, feasibility, and safety, but we endeavor to accept and fund all projects as best we can since these experiential opportunities are an exciting way to enhance your academic program.

Am I able to use SEF funding for independent business ventures if my independent project is a startup (either for-profit or non-profit)?

Exercise caution, as using Columbia funding for a business venture can cause that venture to fall under Columbia ownership. Check with your GSM and your Advisor.

Are international students still eligible for SEF funding?

Yes, though there may be a tax associated with your opportunity, depending on the country. This is actually a great way to receive funding whether or not you are using your CPT.

Are there instances of students pursuing independent projects in STEM?

Yes, your creativity is welcomed and encouraged, whether your ideas are artistic or scientific.

Can eligible expenses include housing in NYC if the internship is based in NYC?

Yes, rent can be presented as an expenditure eligible for SEF funding.

Can I have more than one faculty sponsor for an independent project?

Yes, you need at least one sponsor, but you are not limited to only one. You may mention in your application that you intend to have a second faculty sponsor. The main faculty sponsor must be a permanent Columbia University faculty member.

Can I participate in in-person internships outside of the US? If I’m an international student, can I use SEF for an internship in my home country?

Yes! If you are traveling abroad you will be required to follow University policies and procedures whether or not you are traveling to your home country.

Can the funding be used for non-school classes for an Indie Project?

No, the funding is not meant to be used for tuition expenses. When in doubt, please discuss with your GSM or your Advisor.

Do all expenses have to be included in the application, or can we use the funds for unforeseen expenses?

The funding is meant to cover supplies, housing, food, and travel, so your budget should be as concise as possible to help the CUSP Fellows Selection Committee anticipate and endeavor to meet your needs.

Do I have to pursue an opportunity related to my major?

No! You are certainly welcome to dig into an aspect of your current field of study, but you should also feel free to use this time to pursue opportunities in other fields; some of our greatest success stories have been from students who tried something different!

Does the faculty sponsor need to read the proposal and give the green light for an independent project?

Yes, you are expected to work on the logistics of the proposal with your GSM and then reach out to a faculty sponsor who will be able to support your project, either by expertise or by networking. Their role is to make sure your project is feasible and deliverable within the time you have allotted. The faculty sponsor will be asked to complete a form where they will share their insights on the project.

For Independent Projects, can SEF funding be used to pay me for the time I spend on the project?

No, this is not wage or a salary; it is a stipend for expenses necessary to carry out your project, such as supplies, housing, food, and travel.

For projects rooted abroad, will Columbia assist in the navigation of visa acquisition and other foreign embassy-related things?

No, these are all the student’s responsibilities.

What resources are there to find research assistantships?

See our website, as well as the websites for the Office of Undergraduate Research and the Center for Career Education for some ideas to get you started. Discuss options as well with your GSM and your Advisor.

Why do I have to submit a record of my expenses?

Our office is required to maintain documentation that the funds we distribute are being used for expenses that are appropriate to each summer fellowship opportunity. This is consistent with federal grants for scientific and non-profit research.

Admitted Students

Are there other charges or expenses that I should be aware of?

Additional billed costs you might accrue include laboratory or language fees (for certain classes) and laundry service (optional). Some courses, particularly in the sciences and languages have fees ranging from $5 to $150. Laundry service costs begin at $20. These charges will not appear on the first Student Account Statement, but will appear on subsequent Student Account Statements.

You should plan for additional unbilled costs for books and miscellaneous expenses. Miscellaneous expenses may include such things as academic supplies, personal items, and recreation. Our office uses a figure of $2,100 for these books and miscellaneous items when figuring the student’s cost of attendance.

In addition, you should budget for the cost of travel between home and New York. Students who will be flying to school are encouraged to take advantage of the lowest student fares available by booking as early as possible. If you do not have a travel agent, you may want to contact STA Travel at 800-777-0112 or the STA Travel Web site. We also encourage students to check online for bargains by doing a search for “student travel”.

Do I have to maintain a minimum GPA?

There is no minimum GPA requirement to qualify for financial aid. However, the student must be maintaining satisfactory academic progress towards a Columbia degree.

Do I have to pay the Health Service fee if I am covered by my parents' medical insurance?

Yes. The Health Service fee is unrelated to medical insurance. It is a mandatory fee that gives students access to primary care, counseling, health education programs and other medical services offered by Columbia. Please consult the Guide to Health and Related Services for detailed information regarding what is covered by this fee.

Does Columbia match financial aid packages from other schools?

It is not our policy to automatically match other offers, and we do not negotiate financial aid awards. We will not match offers from institutions that offer merit-based awards. However, if you fax us a copy of another need-based offer, we will review your application to determine if a change is appropriate. We do this because different schools may have different information at the time the application was evaluated. Or perhaps your circumstances are complex and have been interpreted differently by another school. The new documentation you provide our office may give us a better understanding of your family’s financial circumstances.

How do I apply for the New York State TAP?

The first step is to complete the Free Application for Federal Student Aid (FAFSA). If you are a New York State resident, the federal processor will automatically send your FAFSA information to New York State Higher Education Services Corporation (HESC). HESC will then send you a personalized TAP application for your signature. You must sign this form and return it to HESC in order to receive your TAP award.

How do I get a work study job?

Federal Work Study jobs are listed on the Federal Work Study Office website.

After you find a job that interests you, you must bring an Employment Authorization Form (available from the Federal Work Study Payroll Office in 207 Philosophy Hall) directly to the employer. If you are hired for a work study position, your employer will complete the Employment Authorization Form, which then must be returned to the Federal Work Study Payroll Office.

Non-Federal Work Study jobs are listed on the

Center for Career Education

website.

How do I waive the medical insurance if I am already covered?

Aetna Student Health manages the medical insurance waiver process for Columbia, which is separate from Health Services. An overview of the Health Insurance information may be found online at http://www.health.columbia.edu/docs/csmip/overview/index.html. There is an online waiver form, which you must complete and return every year during the summer prior to the beginning of the academic year (and no later than September 30 each year). When they receive the waiver form and are able to determine that you receive adequate medical coverage, Aetna will take appropriate action, and you will not be billed for medical insurance. We encourage you to complete this process no later than July 15 so that an anticipated charge for medical insurance will not appear on your Student Account Statement for the fall term. Please note that the online waiver will not activate for the upcoming academic year until summer: http://www.health.columbia.edu/docs/csmip/waiver/index.html.

How do outside scholarships affect my Columbia financial aid award?

The scholarships you receive from outside sources will be used to reduce the work study portion of your financial aid package. For example, if you are awarded a $2,000 National Merit Scholarship, your work study expectation will be reduced by the full $2,000. Only after your work study has been completely eliminated will your scholarships begin to reduce any Columbia Grant you may have received.

How will I pay for books and other personal expenses?

We include a standard amount of $2,100 in every student’s cost of attendance for books and other personal expenses. Normally, students use the earnings from their term time job to help cover these expenses.

How will I receive my earnings? Do my wages get deposited directly to my student account?

Student employees generally receive biweekly paychecks for the hours they worked. These earnings do not appear as credits on any bill received from Columbia. Instead, a paycheck will be given to the student and the money earned may be used to purchase books and other personal items.

Wages for work study jobs range from approximately $7 to $12, depending on the job and your qualifications. Most first-year students earn approximately $7-8 per hour and therefore work about ten to twelve hours a week to fulfill their work study allocation.

May I appeal my financial aid package?
  1. YES, if your family’s financial circumstances changed after you submitted your financial aid application.
  2. YES, if you have complicated circumstances, and you would like us to take a second look at how we interpreted your family’s financial situation.
  3. YES, if another need-based school has provided you a different interpretation of your family's financial circumstances.
  4. NO, if your sole reason for the appeal is that you are asking us to consider merit-based offers from other schools.

All appeals should be submitted in writing and you may do so at any time during the year. If you would like to discuss your award, please call the Office of Financial Aid and Educational Financing to speak with one of our financial aid advisors: 212-854-3711.

What if my financial aid application is still incomplete?

Once you submit the missing documents we will attempt to notify you of your aid eligibility within a week. If you have any questions regarding any of the missing materials please call of the Office of Financial Aid & Undergraduate Financing at 212-854-3711.

What is your policy towards renewing my financial aid after my first year?

For each year of attendance at Columbia, you will need to submit a new financial aid application which will be evaluated using the same methods and criteria that were used when you were admitted. Since the cost of attendance increases each year, for the typical family the financial aid package will increase in order to keep up with the cost increase. However, if your family circumstances have changed (e.g., changes in income, number of people in the household, the number of children who are full-time undergraduate students), then your financial aid award will be adjusted to take these changes into account.

Will I have to work during the summer?

Yes, Columbia students are expected to work during the summer, incoming first-years are expected to earn $1,850 during the summer before entering Columbia. This amount should be available to contribute toward your educational expenses during the academic year.

Will my financial aid award change after I have received my original award?

Possibly, but only if the verification process has revealed that certain information you provided during the application process is not accurate. We realize the financial aid forms are complicated and that our deadlines may require you to provide estimated information. As a result, initial financial aid awards may be based on inaccurate estimates provided by a family.

Currently Enrolled Students

Are there other charges or expenses that I should be aware of?

Additional billed costs you might accrue include laboratory and language fees (for certain classes) and laundry service (optional). Some courses, particularly in the sciences and the languages have fees ranging from $5 to $150. Laundry service costs begin at $20. These charges will not appear on the first Student Account Statement, but will appear on subsequent Student Account Statements.

You should plan for additional unbilled costs for books and miscellaneous expenses. Miscellaneous expenses may include such things as academic supplies, personal items, and recreation. Our office uses a figure of $2,100 for these books and miscellaneous items when figuring the student’s cost of attendance.

In addition, you should budget for the cost of travel between home and New York. Students who will be flying to school are encouraged to take advantage of the lowest student fares available by booking as early as possible. If you do not have a travel agent, you may want to contact STA Travel at 800-777-0112 or the STA Travel Web site. We also encourage students to check online for bargains by doing a search for “student travel”.

Do I have to maintain a minimum GPA?

There is no minimum GPA requirement to qualify for financial aid. However, the student must be maintaining satisfactory academic progress towards a Columbia degree.

Do I have to pay the Health Service fee if I am covered by my parents’ medical insurance?

Yes. The Health Service fee is unrelated to medical insurance. It is a mandatory fee that gives students access to primary care, counseling, health education programs and other medical services offered by Columbia. Please consult the Guide to Health and Related Services for detailed information regarding what is covered by this fee.

How and when should I submit the renewal application for financial aid?

The deadline to submit the renewal application for financial aid is early May. We will contact you in early March with instructions on how to complete the renewal application process.

How do I apply for the New York State TAP?

The first step is to complete the Free Application for Federal Student Aid (FAFSA). If you are a New York State resident, the federal processor will automatically send your FAFSA information to New York State Higher Education Services Corporation (HESC). HESC will then send you a personalized TAP application for your signature. You must sign this form and return it to HESC in order to receive your TAP award.

How do I get a work study job?

Federal Work Study jobs are listed on the Federal Work Study Office website.

After you find a job that interests you, you must bring an Employment Authorization Form (available from the Federal Work Study Payroll Office in 207 Philosophy Hall) directly to the employer. If you are hired for a work study position, your employer will complete the Employment Authorization Form, which then must be returned to the Federal Work Study Payroll Office.

Non-Federal Work Study jobs are listed on the

Center for Career Education

website.

How do I obtain an IDOC cover sheet?

All continuing students are expected to submit their renewal application materials through the College Board’s IDOC service. We will mail instructions regarding the IDOC process to your home address by mid-March. If you do not receive your IDOC instructions by this time, you can print the form from the IDOC Web site. You will need your (student) social security number and date of birth in order to access the IDOC cover sheet.

How do I waive the medical insurance if I am already covered?

Aetna Student Health manages the medical insurance waiver process for Columbia, which is separate from Health Services. An overview of the Health Insurance information may be found online at http://www.health.columbia.edu/docs/csmip/overview/index.html. There is an online waiver form, which you must complete and return every year during the summer prior to the beginning of the academic year (and no later than September 30 each year). When they receive the waiver form and are able to determine that you receive adequate medical coverage, Aetna will take appropriate action, and you will not be billed for medical insurance. We encourage you to complete this process no later than July 15 so that an anticipated charge for medical insurance will not appear on your Student Account Statement for the fall term. Please note that the online waiver will not activate for the upcoming academic year until summer: http://www.health.columbia.edu/docs/csmip/waiver/index.html.

How do outside scholarships affect my Columbia financial aid award?

The scholarships you receive from outside sources will be used to reduce the work study portion of your financial aid package. For example, if you are awarded a $2,000 National Merit Scholarship, your work study expectation will be reduced by the full $2,000. Only after your work study has been completely eliminated will your scholarships begin to reduce any Columbia Grant you may have received.

How will I receive my earnings? Do my wages get deposited directly to my student account?

Student employees generally receive biweekly paychecks for the hours they worked. These earnings do not appear as credits on any bill received from Columbia. Instead, a paycheck will be given to the student and the money earned may be used to purchase books and other personal items.

Wages for work study jobs range from approximately $7 to $12, depending on the job and your qualifications. Most first-year students earn approximately $7-8 per hour and therefore work about ten to twelve hours a week to fulfill their work study allocation.

How will my aid change if I become a Resident Advisor (RA)?

As an RA, you will not be charged for your housing and as a result your Student Account Statement will not contain room charges. Your financial aid is adjusted to reflect your lower charges, as you will have a “Resident Advisor Stipend” as part of your financial aid package. The stipend will reduce the self-help portion of your financial aid package. If the amount of your stipend and any outside scholarships you receive exceed the self-help portion of your package then any remaining funds will be used to reduce your Columbia grant.

I will be studying abroad next year/semester. How does this affect my financial aid?

If you are participating in a study abroad program you will be charged regular tuition as if you were enrolled at Columbia. Your financial aid budget will be adjusted to reflect your costs while abroad. If your financial aid credits exceed the tuition charged then you will be issued a refund to help cover any costs incurred while abroad (e.g., room, board, books, personal expenses, travel).

May I appeal my financial aid package?
  1. YES, if your family’s financial circumstances changed after you submitted your financial aid application.
  2. YES, if you have complicated circumstances, and you would like us to take a second look at how we interpreted your family’s financial situation.

All appeals should be submitted in writing and you may do so at any time during the year. If you would like to discuss your award, please call the Office of Financial Aid and Educational Financing to speak with one of our financial aid advisors: 212-854-3711.

What happens if I change dorms or meal plans?

Your financial aid budget includes the cost of a standard residence hall room and the standard meal plan, both of which all first-year students are required to purchase. After your first year, you will no longer be required to sign up for a meal plan, however, your financial aid budget will include a food allowance based on the availability of kitchen facilities in your dorm. For dorms with no kitchen, your food allowance will be equal to the cost of the standard meal plan. For dorms with kitchens, your food allowance will be lower than the cost of the standard meal plan, since you will be able to cook some of your meals for yourself. If being on a meal plan is important to you, you should select a dormitory without kitchen facilities, so that you do not spend more on room and board than your budget allows.

What is your policy towards renewing my financial aid?

For each year of attendance at Columbia, you will need to submit a new financial aid application which will be evaluated using the same methods and criteria that were used when you were admitted. Since the cost of attendance increases each year, for the typical family the financial aid package will increase in order to keep up with the cost increase. However, if your family circumstances have changed (e.g., changes in income, number of people in the household, the number of children who are full-time undergraduate students), then your financial aid award will be adjusted to take these changes into account.

When and where are bills sent?

At Columbia we call each bill a Student Account Statement. You will be sent the first Student Account Statement for the fall term in late July or early August, and the first statement for the spring term in early December. The payment due date will be approximately 30 days after the first Student Account Statement for the term has been sent.

In addition, you will receive monthly Student Account Statements when there is a current activity on your account (a new charge or credit), or if a debit or credit balance remains on your account.

Student Account Statements will not be mailed home. Instead you will be able to view your Student Account Statement via Student Services Online (SSOL). Also, on SSOL you may authorize your parent(s) to view the E-Bill.

When will I receive my financial aid award letter?

Financial aid award letters for continuing students are mailed the end of June.

Parents and Families

Are there other charges or expenses that we should be aware of?

Additional billed costs you might accrue include laboratory and language fees (for certain classes) and laundry service (optional). Some courses, particularly in the sciences and the languages have fees ranging from $5 to $150. Laundry service costs begin at $20. These charges will not appear on the first Student Account Statement, but will appear on subsequent Student Account Statements.

You should plan for additional unbilled costs for books and miscellaneous expenses. Miscellaneous expenses may include such things as academic supplies, personal items, and recreation. Our office uses a figure of $2,100 for these books and miscellaneous items when figuring the student’s cost of attendance.

In addition, you should budget for the cost of travel between home and New York. Students who will be flying to school are encouraged to take advantage of the lowest student fares available by booking as early as possible. If you do not have a travel agent, you may want to contact STA Travel at 800-777-0112 or the STA Travel Web site. We also encourage students to check online for bargains by doing a search for “student travel”.

Can families apply for financial aid in future years if they do not apply the first year?

Yes. A family that experiences a change in circumstances may apply for financial aid at any time. For example, it is not uncommon for a family to suffer a job loss or illness or for a younger sibling to begin attending college. Please note that institutional aid will usually be awarded only in cases that involve an involuntary change in circumstances. Parents who decide to retire early or to invest in a business start-up may not be awarded institutional aid. It is a good idea to include a letter describing your family’s change in circumstances with any new financial aid application.

Please note: foreign students and transfer students who were admitted without institutional financial aid are not guaranteed institutional financial aid even if there is a change in circumstances.

Does Columbia offer merit scholarships?

There are no academic, athletic or talent-based institutional scholarships at Columbia as all of our institutional financial aid is need-based. Our students are often the recipients of merit-based scholarships from outside organizations (state grants/scholarships, local/national merit-based awards, etc.); however, no merit-based aid is offered directly from Columbia University.

Does Columbia offer scholarships and if so, how many?

Columbia College and the undergraduate division of The Fu Foundation School of Engineering and Applied Science provide need-based financial aid to students, awarding grants, loans and on-campus work-study jobs to applicants on the basis of their family’s financial circumstances. There is no limit on the number of students who receive need-based financial aid as each application is considered individually. In 2007-2008 the average financial aid package was over $30,000.

How and when should we submit the renewal application for financial aid?

The deadline to submit the renewal application for financial aid is early May. We will contact you in early March with instructions on how to complete the renewal application process.

How do we obtain an IDOC cover sheet?

The College Board will mail the IDOC cover sheets to your home address by mid-March. If you do not receive your IDOC cover sheet by this time, you can print another one from the IDOC Web site. You will need the student’s social security number and date of birth in order to access the IDOC cover sheet.

May we appeal a financial aid package if admitted?

YES, if your family’s financial circumstances changed after you submitted your financial aid application. YES, if you have complicated circumstances, and you would like us to take a second look at how we interpreted your family’s financial situation. YES, if another need-based school has provided you a different interpretation of your family’s financial circumstances. NO, if your sole reason for the appeal is that you are asking us to consider merit-based offers from other schools.

All appeals should be submitted in writing and you may do so at any time during the year. If you would like to discuss your award, please call the Office of Financial Aid and Educational Financing to speak with one of our financial aid advisors: 212-854-3711.

What are some options for how we may pay the bill?

There are a few payment strategies that Columbia parents commonly use:

Payment Plan: Some families simply take the total billed costs minus the total amount of financial aid and pay the remaining amount through the 10-month payment plan. If you choose this option you would make ten equal monthly payments starting July 1. Remember that unbilled expenses are not included in this scenario. For example a family with billed costs of $30,000 would make ten $3,000 monthly payments. A family receiving some financial aid that has $15,000 in unbilled costs would make ten $1,500 monthly payments.

Long-Term Financing: Some families choose to borrow most or all of the cost of education, thereby spreading out the payment of educational expenses over ten years. For example, a family may take a $30,000 Federal PLUS loan to cover the billed costs and would begin making monthly payments of approximately $372 to the lender, beginning sixty days after the second Federal PLUS loan disbursement. The second disbursement typically occurs in February since the loan is disbursed one-half for the fall term and one-half for the spring term.

Unlike the payment plan only strategy, long-term options like the Federal PLUS loan allows families to finance unbilled costs like books, miscellaneous expenses and travel. Therefore, a family may choose to borrow more than the billed costs, resulting in a small credit balance for the student each term. Credit balances are made available as a refund to the student.

Please note that there is usually an origination fee associated with long-term financing options and, therefore, the net proceeds received by the school will be slightly less than the total amount borrowed.

Combination Strategy: We realize that many families do not have the cash flow or liquid assets to accommodate the payment plan strategy. In addition, many families strive to keep borrowing to a minimum. As a result, we often counsel families to use a combination of payment plan and borrowing that fits the family’s circumstances. In general, it is best to pay as much as possible, interest-free, through the payment plan and borrow the rest using one of the long-term financing options. For example, a family paying $15,000 may choose to sign up for a $10,000 payment plan and borrow the remaining $5,000 using a Federal PLUS loan. In this case, ten monthly payments of $1,000 would be made to the Payment Plan and a monthly payment of approximately $63 would be made to the Federal PLUS lender starting sixty days after the second Federal PLUS disbursement.

For more detailed Information regarding loans available to students and parents please visit the Student Financial Services Web site.

What is your policy towards renewing the financial aid award after the first year?

For each year of attendance at Columbia, you will need to submit a new financial aid application which will be evaluated using the same methods and criteria that were used when you were admitted. Since the cost of attendance increases each year, for the typical family the financial aid package will increase in order to keep up with the cost increase. However, if your family circumstances have changed (e.g., changes in income, number of people in the household, the number of children who are full-time undergraduate students), then your financial aid award will be adjusted to take these changes into account.

What percentage of Columbia students receive financial aid?

Approximately 50% of Columbia undergraduates receive some sort of financial assistance. In addition, about 80% of first-year students applying for financial aid for the 2007-2008 year received a need-based financial aid award.

When and where are bills sent?

At Columbia we call each bill a Student Account Statement. The student will be sent the first Student Account Statement for the fall term in late July or early August, and the first statement for the spring term in early December. The payment due date will be approximately 30 days after the first Student Account Statement for the term has been sent.

In addition, the student will receive monthly Student Account Statements when there is a current activity on the account (a new charge or credit), or if a debit or credit balance remains on the account.

Student Account Statements will not be mailed home. Instead the student will be able to view their Student Account Statement via Student Services Online (SSOL). Also, on SSOL the student may authorize you to view the E-Bill.

When will we receive the financial aid award letter?

Financial aid award letters for continuing students are mailed at the end of June.

Will the financial aid award change after we have received the original award?

Possibly, but only if the verification process has revealed that certain information you provided during the application process is not accurate. We realize the financial aid forms are complicated and that our deadlines may require you to provide estimated information. As a result, initial financial aid awards may be based on inaccurate estimates provided by a family.

Prospective Students

Can families apply for financial aid in future years if they do not apply the first year?

Yes. A family that experiences a change in circumstances may apply for financial aid at any time. For example, it is not uncommon for a family to suffer a job loss or illness or for a younger sibling to begin attending college. Please note that institutional aid will usually be awarded only in cases that involve an involuntary change in circumstances. Parents who decide to retire early or to invest in a business start-up may not be awarded institutional aid. It is a good idea to include a letter describing your family’s change in circumstances with any new financial aid application.

Please note: foreign students and transfer students who were admitted without institutional financial aid are not guaranteed institutional financial aid even if there is a change in circumstances.

Can I be released from my Early Decision contract because of my financial aid package?

It is extremely rare for a family to ask to be released from the Early Decision commitment for financial reasons. However, on occasion possibly due to a lack of understanding of need-based aid (i.e., they were expecting merit-based aid, they did not submit complete information when using a financial aid estimator, etc) families have requested to be released from their Early Decision contract.

It is the family’s determination that they cannot afford to pay for a Columbia education that allows them to be released from the binding early decision admission offer. The family must first speak with a financial aid officer, before the release is granted. Ultimately, it is the family’s decision whether or not they feel capable of accepting the need-based Columbia financial aid award.

Those who do opt out of their Early Decision contract are released to pursue lower-cost school options, such as state schools and/or schools that award merit aid. The admission offer at Columbia is then cancelled. A candidate who declines Columbia’s Early Decision offer will not be allowed to reconsider Columbia’s financial aid estimate during the spring Regular Decision cycle and will not be able to reinstate the original offer of admission.

Does Columbia match financial aid packages from other schools?

It is not our policy to automatically match other offers, and we do not negotiate financial aid awards. We will not match offers from institutions that offer merit-based awards. However, if you fax us a copy of another need-based offer, we will review your application to determine if a change is appropriate. We do this because different schools may have different information at the time the application was evaluated. Or perhaps your circumstances are complex and have been interpreted differently by another school. The new documentation you provide our office may give us a better understanding of your family’s financial circumstances.

Does Columbia offer merit scholarships?

There are no academic, athletic or talent-based institutional scholarships at Columbia as all of our institutional financial aid is need-based. Our students are often the recipients of merit-based scholarships from outside organizations (state grants/scholarships, local/national merit-based awards, etc.); however, no merit-based aid is offered directly from Columbia University.

Does Columbia offer scholarships and if so, how many?

Columbia College and the undergraduate division of The Fu Foundation School of Engineering and Applied Science provide need-based financial aid to students, awarding grants, loans and on-campus work-study jobs to applicants on the basis of their family’s financial circumstances. There is no limit on the number of students who receive need-based financial aid as each application is considered individually. In 2007-2008 the average financial aid package was over $30,000.

How do outside scholarships affect my Columbia financial aid award?

The scholarships you receive from outside sources will be used to reduce the work study portion of your financial aid package. For example, if you are awarded a $2,000 National Merit Scholarship, your work study expectation will be reduced by the full $2,000. Only after your work study has been completely eliminated will your scholarships begin to reduce any Columbia Grant you may have received.

How much financial aid is available for transfer students?

Columbia admits transfer students on a need blind basis. However, Columbia has a limited amount of institutional funds for transfer students. In order to be considered for financial aid transfer applicants must have a complete financial aid application on file at the time of their admission.

Is financial aid available for foreign students?

Though Columbia is not need-blind in its admission of foreign students, if you are admitted then we will meet 100% of your demonstrated financial need. If you plan on applying for financial at any point during your four years of study then you must apply for financial aid at the time you apply for admission.

May I appeal a financial aid package if admitted?
  1. YES, if your family’s financial circumstances changed after you submitted your financial aid application.

  2. YES, if you have complicated circumstances, and you would like us to take a second look at how we interpreted your family’s financial situation.

  3. YES, if another need-based school has provided you a different interpretation of your family’s financial circumstances.

  4. NO, if your sole reason for the appeal is that you are asking us to consider merit-based offers from other schools.

All appeals should be submitted in writing and you may do so at any time during the year. If you would like to discuss your award, please call the Office of Financial Aid and Educational Financing to speak with one of our financial aid advisors: 212-854-3711.

What is the percentage of Columbia students who receive financial aid?

Approximately 50% of Columbia undergraduates receive some sort of financial assistance. In addition, about 80% of first-year students applying for financial aid for the 2007-2008 year received a need-based aid award.

Residential Life

Residential Programs FAQ

Can commuter students apply for a position?

No, you must have guaranteed housing status.

Can graduate students apply for a position?

No, you must be an undergraduate SEAS or CC student with guaranteed housing status.

How will the RA position affect my financial aid package?

You should speak with your financial aid adviser and consult them about your particular situation.

Which classes are eligible to apply?

Rising sophomores, juniors, and seniors are eligible to apply.

Berick Center for Student Advising

Time Away

Does Columbia offer credit for internships?

Columbia College, The Fu Foundation School of Engineering and Applied Science and the Columbia School of General Studies, do not provide credit for internships. There is no doubt that internships are valuable experiences for students seeking an introduction to a range of careers and professional cultures.  However, we expect companies to appropriately compensate students for work performed during internships. This policy is one adopted by many of our peer institutions and also is in accordance with the Fair Labor Standards Act and NY State’s Minimum Wage Act and Wage Orders. CCE has posted some helpful information regarding unpaid internships at:

http://www.careereducation.columbia.edu/employers/policies#Unpaid

We will continue to support student participation in internships and will be happy to provide letters acknowledging this support if such letters are requested by employers. To receive a letter of support, please see your advising dean.

In order to volunteer at St. Luke's-Roosevelt Hospital, your Advising Dean must fill out this form.

For full internship listings from a variety of employers, consult LionShare and the Center for Career Education.

How do I study abroad?

Columbia College:

The minimum requirements to be permitted to study abroad are:

  • GPA above 3.0
  • Sufficient progress on Core requirements
  • At least 4 semesters of language study (or the equivalent) in the language of the country in which you wish to study abroad
  • One course about the country or region in which you wish to study abroad

CC students should meet with a study abroad adviser in the Office of Global Programs.

Columbia Engineering:

  • GPA above 3.0
  • Sufficient progress on First-Year Sophomore requirements

Engineering students should look through the Engineering Global Initiatives website and plan to meet with Dean Leora Brovman.

How do I take a leave of absence?

Be sure to talk to your Advising Dean if you are contemplating a leave of absence.  

Voluntary Leaves are taken for a variety of reasons.  For more information, review our Voluntary Leave of Absence Policy.  If you wish to take a Voluntary Leave once the semester has already started, you must discuss your plans with your Advising Dean and present a petition to the Committee on Academic Standing. 

Medical Leaves are granted to students whose health interferes with successful full-time study. For more information, review our Medical Leave of Absence Policy

For further information about these and other types of leaves of absence, please refer to the Columbia College Bulletin or Columbia Engineering Bulletin.  

 

 

How do I take a summer class/take a class outside Columbia?

Talk to your Advising Dean.  

Classes

How do I add a class?

During the Change-of-Program period (the first 10 days of the semester, also known as Add-Drop): Use normal web registration procedures.

After the Change-of-Program period: Students must petition the Committee on Academic Standing.  Find all instructions and forms here

How do I audit a class? (For CC Seniors only)

The mark of "R" or registration credit is equivalent to auditing a course.  Please note that no points/credits are earned.  The "R" credit option is available only to Columbia College seniors who submit a completed petition found HERE.  

"R" credit petitions will only be authorized if:

  • the courses are in excess of the 124 points required for the B.A. degree
  • the courses are not used to fulfill a requirement for the B.A. degree, and
  • the student has the permission of the course instructor.

For more information regarding the "R" Credit option, please see your Advising Dean.

How do I drop a class?

During the Change-of-Program period (also known as Add/Drop): You can use normal web registration procedures.

After the Change-of-Program period and before the drop deadline (also known as the Post-Change of Program Add/Drop Period): Students may request to add and drop certain courses*, subject to approval by their school and/or the instructor, through SSOL.  For more information, please review the Post-Change of Program Period Student Quick Guide.  Students not able to complete their request via SSOL should  complete a Registration Adjustment Form  and submit it to the Center for Student Advising in 403 Lerner. SEAS students will also need their CSA adviser’s signature on the form. 

*Please note: The deadline to drop Columbia College Core Curriculum courses is the second week of the semester.

After the drop deadline:

  • Columbia College students may elect a "W" or Withdrawal from classes from the drop deadline to the P/D/F deadline. Students must complete a CC Acknowledgement of Course Withdrawal form and submit it to the Center for Student Advising in 403 Lerner.
  • SEAS students must petition the Committee on Academic Standing. Find all instructions and required forms to petition to drop a course after the deadline HERE.
How do I get a course approved for the Science or Global Core Requirements?

Science Requirement: Columbia College students who wish to request an exception to the Science Requirement should go to the Dean's Office in 208 Hamilton Hall.

Global Core/Major Cultures: Students who wish to request an exception to the Global Core or Major Cultures Requirement should meet with their advising dean at the CSA and submit the Global Core Petition Form.

How do I go over points?

To take more than 18 (CC) or 21 (SEAS) credits during a single semester, submit the Petition to Register Above the Credit Limit form to your adviser in the CSA. Find the required forms and instructions HERE.

How do I Pass/D/Fail a class? How do I uncover a P/D/F grade?

Columbia College Students

Pass/D/Fail:

The purposes of the Pass/D/Fail option are to encourage students to take courses of interest to them outside of their field of specialization and to permit those who have not decided upon a major to test their talents in a particular field that may be of interest. Instructors are not informed if a student in their classes elect to use the Pass/D/Fail option. 

Courses used to meet the stated degree requirements (except those only given on a Pass/Fail basis) may not be taken for a Pass/D/Fail grade. All Core Curriculum courses (i.e., Literature HumanitiesUniversity WritingFrontiers of ScienceContemporary CivilizationArt HumanitiesMusic Humanities), as well as courses for the Global Core Requirement, Science Requirement, and Foreign Language Requirement, must be taken for a letter grade.

All courses used to meet the requirements of a major or concentration, including courses in other departments that fulfill requirements for a major, must also be taken for a letter grade, with the possible exception – to be determined by the relevant academic department or program – of the first one-term course taken by students in their eventual major.

All students registered in Columbia College during the regular academic year may elect one course each term during the regular academic year to take on a Pass/D/Fail basis (in addition to any courses that are graded only on a Pass/Fail basis). Students who do not utilize both Pass/D/Fail options during the academic year may elect, in the summer immediately following, to take one Columbia Summer Session course on a Pass/D/Fail basis. No more than one course may be designated to be taken on a Pass/D/Fail basis at any point in a given semester.

Students who wish to exercise the Pass/D/Fail grading option may designate in Student Services Online (SSOL) a single course for the grade of Pass/D/Fail until the Pass/D/Fail deadline specified on the Academic Calendar. After that deadline, students seeking to exercise the Pass/D/Fail grading option must petition the Committee on Academic Standing for an exception. Students should consult their advising deans in the Berick Center for Student Advising about the petition process.

In order to encourage students to engage more fully in the courses they elect to take for a grade of Pass/D/Fail, students are allowed to uncover a grade of Pass in SSOL until the end of the Change of Program period of the following semester. Students have until the end of the Change of Program period in the Spring semester to uncover the grade of a course taken in the previous Fall term, and until the end of the change of program period in the Fall semester to uncover the grade of a course taken in the previous Spring or Summer term. Seniors who graduate in May have until June 1 to uncover the grade of a course taken in their final Spring semester. Students who wish to uncover a grade of Pass can do so in Student Services Online (SSOL).

The grade of Pass is not included in the calculation of grade point averages; the grades of D and Fail are included in the calculation of grade point averages.

Columbia Engineering Students

Pass/Fail:

Columbia Engineering students can take up to two non-technical courses pass/fail and the courses will count towards their non-tech requirement. Courses must be at the 3000 level or higher. Students should check that the department offering the course allows courses in their department to be taken pass/fail.  Students cannot take any core classes or language instruction classes pass/fail.  Only one class per semester may be taken pass/fail. (This restriction does not include courses that are only offered pass/fail.) The course grade cannot be uncovered. Courses taken pass/fail cannot count towards a minor; all courses taken for a minor have to be taken for a letter grade.

Before the Deadline

The Pass/D/Fail deadline is usually the 10th week of classes. During the Change of Program period, students may elect to change the grading option via SSOL. During the post change of program period and before the deadline, students should email the Registrar at registrar@columbia.edu with their request.

After the Deadline

Students must petition the Committee on Academic Standing. Find all instructions and forms online.

How do I take classes that overlap?

Students who wish to register for courses that overlap must submit a Course Overlap Petition to their CSA Adviser before the end of the Change of Program period. Find all forms and instructions HERE.

 

 

Where can I find a tutor or other extra academic help?

If you are struggling in a course, you should always first contact your professor or teaching assistant to discuss expectations, go over previous exams and papers, and clarify concepts and the material. It's also a good idea to contact your advising dean, who can help you review your study habits and create a plan. 

For more assistance, you can look for a tutor or visit a help room. Help rooms are sponsored by the academic departments and are staffed by graduate students. They are open at various times for students to drop by and ask questions about homework and material.  There are also a variety of tutors available. Academic Success Programs offers a free group tutoring service in a variety of subjects. Here is a list of department-sponsored private tutors and help room information.

Majors

How do I change a major or concentration?

Columbia College: Complete the CC Change Major/Concentration Form and bring it to the CSA in 403 Lerner.

Columbia Engineering: Complete the SEAS Change Major/Minor Form, get departmental approval and a signature, and bring the form to the CSA in 403 Lerner.

How do I declare a major?

Columbia College and Columbia Engineering students declare their majors online during the major declaration period in their sophomore year.  Engineering students declare in October; CC students declare in March.  Look for an email from your Advising Dean with a clickable link, or visit SEAS Major Declaration/CC Major Declaration to get started. 

Some College majors require departmental signatures to finalize online major declaration.  If your major is housed within one of the following departments, download the CC Major Declaration Form and bring it to 403 Lerner:

  • Archaeology
  • Architecture
  • Art History and Visual Arts
  • Astronomy
  • Astrophysics
  • Biochemistry
  • Comparative Literature & Society
  • Creative Writing
  • Drama and Theater Arts
  • Earth & Environmental Sciences
  • East Asian Languages & Cultures
  • Film Studies
  • Hispanic Studies
  • Italian
  • Middle Eastern, South Asian, and African Studies
  • Physics
  • Portuguese Studies
  • Sustainable Development
  • Urban Studies
How do I find out more information about a department or program?

Each department and academic program in Columbia College has a Director of Undergraduate Studies, a faculty member who can answer your questions about requirements for the major or concentration, guide your choices about placement level, discuss opportunities to study abroad, and assist you in planning your program. A complete list of names and contact information is here.

Each academic department in Columbia Engineering has either a Student Affairs officer or faculty member who serve as the point of contact for inquiries on each Engineering major. A list of the Engineering departments and their corresponding points of contact can be found here

Graduation and beyond

How do I get a recommendation letter?

If you are applying to graduate school and would like the CSA to gather and send out recommendation letters on your behalf, use the Dossier Service.

If you are applying to law school or health professional school, please contact the Office of Preprofessional Advising.

How do I get information about the 3-2 Combined Plan Program?

You can find information about the 3-2 Program in this brochure.  Take a look and contact your CSA adviser if you have further questions.

How do I get information about the 4-1 Program?

You can find more information about the 4-1 Program in this brochure. Additionally, you can learn about the 4-1 Program in the Columbia College Bulletin and the SEAS Bulletin.

How do I get information about the SIPA 5-Year MIA/MPA Program?

Read the CSA fact sheet regarding the SIPA 5-Year MIA/MPA Program. Contact your CSA adviser if you have further questions.

How do I plan for graduate school?

Read the CSA fact sheet regarding the graduate school application process.

Columbia Engineering

I’m a SEAS student. What classes should I take my first semester?

All first-semester SEAS students will be pre-registered for University Writing OR Art of Engineering. You should also plan to take General Chemistry; Calculus I or II; Physics; and one other class in consultation with the SEAS Bulletin.

Can I change the order in which I take Art of Engineering and University Writing?

No.  You must take these classes in the order in which they are assigned to you.  

 

Columbia College

What’s the difference between a major and a concentration?

Columbia College students may choose either to major or concentrate in a discipline. Concentrations usually have fewer requirements and thus free up a student’s schedule to take other classes of interest. CC students do not need to have a major to graduate and may instead choose a concentration. Please note that in the case of "Special Concentrations" (for example, the Special Business Management Concentration), a student must choose a major or a concentration in addition to the special concentration in order to graduate.

I want to major in economics. What should I take?

A sample schedule may include: Principles of Economics and Calculus I or Calculus III.

I want to major in a discipline in the humanities or social sciences. Which classes should I take?

Take courses in the subject matters of interest. For example, if you are interested in history, take some history classes that sound interesting. Typically, it is a good idea to take introductory classes that are 1000- or 2000-level.. Classes in the 3000- or 4000-level, especially seminars, are often taken by juniors and seniors who are more advanced in the subject matter.

I’m a CC student and am not sure what I want to major in. I’m interested in many things! Which classes should I take?

Take a variety of classes that interest you! Your first year is a great time to explore classes and to figure out what you are really passionate about. Peruse the Directory of Classesand the CC Bulletin, make a list of classes that interest you, and then put them intoVergil to see what might work best with your schedule. You may also take classes that fulfill your core requirements, such as a foreign language, a Global Core class, or a class that fulfills the science requirement.

I want to major in one of the hard sciences. What should I take?

Consult the requirements for your prospective major or concentration in the CC Bulletin. Students planning to study biology, chemistry, or physics should plan to take General Chemistry, Physics, and Calculus their first semester.

How do I request to change my section of Literature Humanities or Frontiers of Science?

Can I change my section of Literature Humanities?

To change your section of Literature Humanities, use the CHANGE SECTION feature on SSOL when your registration window opens.  If that fails, the Core Office in 202 Hamilton will accept requests to change sections starting at 9:00 a.m. on the first day of classes, Tuesday, September 8 through 5:00 p.m. on Monday, September 14.   The Core office will accept pairs of petitions from students wishing to swap sections with each other. The method of receiving requests is TBA. 

Can I change my Frontiers of Science discussion section?  

To change your Frontiers of Science discussion section, use the CHANGE SECTION feature on SSOL when your registration window opens.  If that fails, the Core Office in 202 Hamilton will accept requests to change sections starting at 9:00 a.m. on the first day of classes, Tuesday, September 8 through 5:00 p.m. on Monday, September 14.   The Core office will accept pairs of petitions from students wishing to swap sections with each other. The method of receiving requests is TBA. 

How do I request to change sections of University Writing?

University Writing Sections cannot be changed on SSOL.  Requests must be made by petitions submitted to John Stobo in the Undergraduate Writing Center. Process for submitting a petition is TBA.

 
Can I switch the order in which I take University Writing and Frontiers of Science?

Requests to exchange University Writing for Frontiers of Science will be considered. Reach out to your Advising Dean to inquire. 

FAQs for All Incoming Students

Where can I find a list of classes offered for Fall 2021?

Please consult the Directory of Classes.

How do I know what classes are required for a major or concentration?

Please consult the CC Bulletin or SEAS Bulletin.

I plan to be pre-med. What classes should I take?

A sample schedule may include: General Chemistry I and Calculus I. Please consult the pre-med curriculum for more information. You should also attend the Pre-Health Workshop during the New Student Orientation Program (NSOP).

What should I do if the class I want to take is full?
  • Don’t panic! During NSOP and once classes begin, it is likely that more spots will open up as all students finalize their schedules. The first two weeks of classes are known as the Change of Program period. You'll be able to add courses to your schedule during that time. 
  • You should check to see whether or not the course has a waitlist; if so, add yourself to the list.
  • If you still want to get into a class that is full, it is essential to attend the first class.
  • In case a seat does not open up, you should plan to attend the first class meetings of the next best options on your list. Twelve credits is the minimum required for all students. If you drop below 12 points, you risk being withdrawn from the term (except in your last term, when you are permitted to go below 12 points).
What should I do if I do not like the time/day a class is offered?

Everyone has their ideal schedule and class time preferences. However, sometimes you have to take classes at a day or time that is not your first choice. You can certainly try to join the waitlist for a section that is more preferable. However, if you are not added to the class from the waitlist, consider taking the class at a different time. Who knows, that class could wind up being your favorite class!

Placement Exams: How do I know which level of a math, science, or language class to take?

Placement exams will be given during the New Student Orientation Program (NSOP). You will receive a list of all placement exams during NSOP. For languages, you may consult the Academic Planning Guide to see if AP or SAT II scores place you into either a higher level or place you out of the language requirement.

For the subjects below, please consult the appropriate department’s website for more information:

How do I purchase textbooks?

Students often purchase textbooks from the Columbia Bookstore or Book Culture.

I have AP/IB or other outside credit. How can I add that to my transcript?

Typically, advising deans add AP/IB and other outside credit to a student’s record the summer after his/her first year at Columbia. Please consult the Academic Planning Guide to see if AP credit or SAT II scores may place you into a higher level class or give exemption to a requirement.

I have non-academic questions about preparing for Columbia.
Student Engagement

Policies and Procedures for Student Leaders

How can I obtain a list of vendors that accept e-forms as a method of payment?

The vendor list is updated yearly and details all businesses and companies that will accept an eform in lieu of cash/check/or credit card. Student Engagement encourages all groups to take advantage of these vendors (many of which are in the neighborhood). The list is located in the Student Engagement office on the 5th floor.

How do I go about sending a voicemail to all students? How much will this cost?

Student Engagement has voicemail request forms that must be submitted to Communications Services at least five working days in advance of your message distribution. The cost is $375. If you want to record your own message, please make an appointment by emailing OCS at ocs-design@columbia.edu or by contacting OCS at 212-854-2897. Remember to keep your message short and to the point.

How do I obtain access to computer permissions for my group's e-mail alias and Web page?

You can request a club e-mail alias or webpage from your adviser. He/she must submit the request on your behalf to CUIT. For specific questions about the types of services available, you can e-mail askcuit@columbia.edu.

How long does it take to process a check?

It can take anywhere from two weeks to a month, depending on the time of year and whether the University has previously paid the vendor. Make sure to include all information including the tax ID number of the vendor and a detailed contract or invoice in order to expedite the process. You can choose to have the check mailed directly to the vendor or held in Student Financial Advising (Lerner 515) for pick-up.

If I am ordering something on-line, what are my options for payment?

You can (1) obtain an invoice from the vendor and request a check from Student Financial Advising in Lerner 515. (This must be done at least 3-4 weeks prior to the time you actually need the items if the vendor wants the check before shipping), (2) ask the vendor if they will accept a purchase order, or (3) pay for the goods with a personal credit card.
Whichever option you choose, you will need to submit an invoice from the vendor in order for Student Financial Advising to process the check request. If paying by credit card, please submit a copy of your credit card bill as well. Remember that you cannot be reimbursed for tax.

My group wants to have a spring barbecue. Where can I rent a grill?

You can rent BBQ equipment from the University. Guidelines for BBQ events are available on the UEM website. Please work with your adviser so that your plans incorporate the current policies. Remember that you must submit a space request form to Lerner Hall staff to reserve outdoor space.

The speaker for my organization’s event is arriving by car. Can I arrange for temporary parking on College Walk?

You can try, but parking is very hard to come by at Columbia. Student Engagement has parking request forms that must be filled out and faxed to the parking office. You will need to know the make, model and color of the vehicle, the license plate number and state, the driver’s name, and the expected arrival and departure times. Remember to confirm the cost, budget for the expense and fill out an e-form.

Where can I find a vendor for customized give-a-ways, posters for cultural months, etc?

Student Engagement has many resources available to your organization. You can stop by and visit your adviser to look through various catalogues and give-a-way books. Vendors that we use frequently are:
Silver Screen Design
Ultimate Impressions
Imprint Products

Where can I find kosher food?

Barnard Dining Services provides kosher catering. They can be reached at 212-854-6653. In addition, there are several kosher caterers on the Upper West Side. Ask your adviser for specifics.

Where can I make photocopies?

There are University Copy Centers in the International Affairs Building (401 IAB, 854-3797) and in the basement of the Journalism Building (106 Journalism, 854-3233). Village Copier, who is one of our vendors, is another option.

Who makes those cool banners hanging in Lerner? How can I have mine hung?

Student organizations work with a wide variety of vendors. C2Media is currently one of the partners working on banners and other print materials. In order to hang your banner, you must request permission through your adviser. Lerner Hall staff will hang and remove your banner.

Jumpstarting Aspiring Developers and Entrepreneurs

How large is the program?

The program includes 20 first-year participants and is coordinated by five upperclassmen. The program adviser is Nestor Hernandez, assistant director of Student Engagement.

What is the best part of JADE?

Below are some testimonials from past JADE participants: 

"My favorite part of JADE was definitely connecting with everybody from the coordinators to the other JADErs. I posted a picture of a site visit on my Instagram and one of my older peers told me messages me asking if I was doing JADE. Turns out they were a previous JADE participant as well! Now both of us are able to connect deeper not only personally, but also business-wise. She visited other companies and our combined pool of contacts will be helpful to the two of us."- 2020 JADE participant

"I really like doing the web development. I loved seeing my work change and get better every time I refreshed the page. It was really cool and I feel like it connected well with my interests in art and tech bc of the creativity and the application of programming." -2019 JADE participant

"I learned a lot about the tech world, or just workplace general. I was studying computer science but I was kind of scared and had no one to ask questions. But now I know I can ask the leaders or just the members of the group. I also learned how to ask questions that are challenging and also productive. I learned a lot from the other students." - 2020 JADE participant

What sorts of companies will we visit?

We will visit small startups, Fortune 500 companies, incubators/accelerators, and venture capital firms whose industries span various sectors.

What will JADE look like in person?

Participants will still have the opportunity to connect and network with featured companies through virtual and in-person visits, panels, and Q&A sessions. Current employees and past JADE alumni in the workforce will be featured. JADE is a great opportunity for establishing industry and mentorship connections. Fun bonding activities will be led by current upperclassmen so participants can meet each other and form lasting friendships!

Who can apply to participate in JADE?

All current first-year undergraduate students in Columbia College, Columbia Engineering and Barnard College are eligible to apply for the program. Students must have completed all their New Student Orientation Program (NSOP) programming requirements to participate. All majors are encouraged to apply, as we want to focus on students who have had minimal exposure to the startup and tech ecosystem of New York.

What sort of web development will we learn?

We focus on teaching introductory web development skills. Participants will learn the basics of HTML, CSS, JavaScript and Github. The month will culminate with students developing their own personal websites.

Columbia Outdoor Orientation Program (COÖP)

How are applicants selected?

COÖP participants are selected through the pre-orientation application process which is open each year between mid April and mid May. Although the largest pre-orientation porgram, COÖP can only accomodate 225 first-year students. Therefore, applications are selected based on interest in the program experience, demonstrated desire to join the community, and creativity. 

Preprofessional Advising

Other

How do I sign up for the prehealth listserv?

To subscribe, send an e-mail to listserv@cuvmc.ais.columbia.edu. Leave the subject line blank and delete signature lines. In the body of the text, type either "subscribe ccseas-pre-health Your Name" (no quotations or e-mail address).To unsubscribe, send a message to listserv@cuvmc.ais.columbia.edu. In the body of the text, type "signoff ccseas-pre-health".

Who is eligible to utilize the services of the Office of Preprofessional Advising, CSA?

Our office serves Columbia College and The Fu Foundation School of Engineering and Applied Science undergraduates and alumni.

How do I sign up for the prelaw listserv?

To subscribe to the Prelaw Listserv, please fill out the form located here: https://www.cc-seas.columbia.edu/node/442188

International Student Programs and Services

Prospective Students

Will my chances for admission be affected if I apply for financial aid?

For United States citizens, permanent residents,eligible non-citizens, undocumented students and students with DACA status: Admission to Columbia College and to the undergraduate division of The Fu Foundation School of Engineering and Applied Science is need-blind. This means we will consider your application without regard to your financial need.

For foreign students: Financial aid is available for foreign students, but candidates should be aware that the admission process is not need-blind. As a result, their applications are read in a more selective process. However, Columbia is committed to meeting the full need of all applicants admitted as first-year students regardless of their citizenship status.

As a foreign student, you should determine what amount you feel you and your family could afford to pay each year for four years of study. If you conclude that you and your family will be unable to assume the estimated total cost of attendance, you should apply for financial aid at the same time you apply for admission. If you are traveling to Columbia from another country, you will also want to consider travel expenses.

Global Ambassador Program

What are some of the themes of our monthly meeting? What will we do in those meetings?

Our eight to nine student facilitators select themes for monthly meetings, so the programming is new and dynamic each year. Past themes have included:

  • social media and culture
  • "cancel culture"
  • accents and social power
  • how culture impacts our career choices
  • country boundaries and migration
  • standards of hygiene and beauty 
  • dating as it relates to expectations
  • how culture influences the spaces we live in

Student facilitators are volunteers who are given training on how to facilitate conversations and have been participants in GAP themselves. 

 

Is this a mentorship program? I am a senior and am looking for an opportunity to mentor younger students and make new friends. How is this program different from the Columbia Mentoring Initiative (CMI)?

We hope to include all class years in each ambassador group. Our fundamental goal is to connect people from different backgrounds and this includes age and class year. GAP is a learning and sharing experience for all members of the group  - the premise of your ambassador group is an equal rather than a mentor-mentee relationship.

The Columbia Mentoring Initiative (CMI) is structured as a group of first-years who share a common social identity. The groups are led by two students who share the same identity and have navigated Columbia College or SEAS.  Mentors conduct social meetings and are open to talking with students about any questions or concerns that they have. 

Is this a language exchange program? I am learning a foreign language now and would like to meet someone to practice the language.

No, this is not a language exchange program. All programming will be conducted in English. However, there will be many opportunities to share elements of language and culture, and you may meet people with whom you can speak and/or practice many languages!

There are Columbia student clubs and other organizations in New York City that offer language exchange pairs.  Please email international@columbia.edu if you would like to discuss some of your options. 

What is the commitment like if I am selected?

Ambassadors are expected to participate in programs on Fridays (twice a month), sometimes as a large group and sometimes as a small peer-group. These meetings will typically last for about 75 minutes and start at 5:00 P.M. EDT. Additional optional programming like excursions may be added throughout the year.  Participants who have been able to fully participate are more likely to feel that the GAP has been a positive experience for them. 

Expected absences due to academic requirements can be discussed.  

When will I know whether I am accepted?

You will be notified whether you are accepted to GAP and, if accepted, information about your ambassador group in early October.

I am not an international student. Can I apply?

Yes! GAP is open to all CC and SEAS undergraduate students.  You do not have to be an international student to apply to be a part of the program.  Various perspectives make this program richer for all involved. 

I am a visiting student. Can I apply?

The commitment to the program is one academic year (October to April). Please apply if your exchange program will be for one year.  If your program is less than one year, we will consider your application as space allows. 

Who can apply to participate in the Global Ambassador Program?

All Columbia College and Columbia Engineering undergraduate students are welcome to apply.  Please email gap_coord@columbia.edu if you have any concerns or questions.

When is the application deadline?

Fall 2023-Spring 2024

Priority deadline to apply is Tuesday, October 3rd at 11:59 p.m. EDT.

What is the Global Ambassador Program?

GAP is a year-long international friendship program that aims to foster intercultural dialogue among Columbia's diverse student body. The program consists of students of different races, nationalities, classes, genders, sexual orientations, and class years. It provides a safe(r) space for discussing topics such as culture shock, communication styles, social perceptions, identity, and family traditions.  GAP selects a cohort of approximately 20 ambassadors who participate in monthly dialogues led by student facilitators. Ambassadors are also matched into smaller peer groups (also led by student facilitators) which meet monthly for additional bonding opportunities, intercultural activities, and discussions.

This program is best for undergraduate students who are seeking to know more about the community they live within and open to reflect on and share their own values and beliefs. 

Academic Success Programs

Summer Bridge Program

Am I able to leave my belongings at Columbia after the Summer Bridge Program has ended?

There is no storage space available on campus. However, there are vendors that offer fee-based storage services to Columbia students.

Can I move in before the Summer Bridge Program begins?

Housing is only available from the first day of Summer Bridge Program (check-in) to the last day (check-out).

Can my parents/guardians/family/friends attend the orientation and dinner?

Due to space limitations, you may invite a maximum of one guest.  Please note guests will be asked to depart once the dinner has ended. There are more activities that include parents, guardians, family, and friends during the New Student Orientation Program (NSOP).

What is my mailing address if someone wants to send me a package?
Temporary Mailing Address
Your temporary mailing address for summer use only should read:
 
%fullname%
Columbia University
c/o Academic Success Programs
2920 Broadway
403 Lerner Hall, MC 1201
New York, NY 10027
What should I bring to the Summer Bridge Program?
We have created a list of items that you should bring with you. 
Will I be given a grade or credit for participating in the Summer Bridge Program?

Since this is an enrichment program, you will not receive grades or credits for the summer courses. However, there will be a written evaluation shared with each student at the conclusion of the Summer Bridge Program that will review strengths and growth areas.

Will I have access to the Fitness Center?

During your stay, you will have access to Columbia’s Dodge Physical Fitness Center (3030 Broadway). Dodge has a swimming pool, a running track, a four-wall squash court, several handball and basketball courts, a sauna and a weight room.

Do I need to create a Zoom account?

Yes, you are required to have a Zoom account to attend some workshops and tutoring sessions. Please sign up for a free Zoom account.

Can I attend an event or work during the Summer Bridge Program?

The Summer Bridge Program is a requirement to your admission agreement. We ask that you have no prior commitments during the Summer Bridge Program. There is a full itinerary for the weekdays, as well as every weekend.

 
I have dietary restrictions. Will accommodations be made regarding meals?

Yes, all meal options are labeled with appropriate ingredient information. Should you need additional guidance, please reach out to the Dining Team.

What will my class schedule be like?

Classes will be taught by our experienced instructors in person. Monday–Friday during the program, Columbia College students will take introductory courses in Literature Humanities, University Writing, Psychology and Calculus or Statistics. Columbia Engineering students will take Chemistry, Physics, Calculus and University Writing.

Other

Do I need to return my iPad at the end of the Virtual Summer Bridge Program?

No. The device is yours to keep. Unfortunately, if the device is lost or stolen, it cannot be replaced — so take care of it!

Orientation

Other

Are shuttle services offered from the NYC airports to campus? Can I get to campus by taking public transportation?

There are no shuttle services from campus, but cabs are readily available. Let your driver know you need to go to "Columbia University at 116th and Amsterdam."  If you are traveling from the Newark, JFK, or LaGuardia airports, it is possible to use a variety of buses and trains to get to the University. Be mindful that this route will take some time and may involve multiple modes of transportation. Please visit http://mta.info and use the "trip planner" tool to get a route to campus. Enter "Columbia University Main Campus" as your destination address.

Are there shuttle services from local airports to campus?

There are no shuttle services from the airport to campus, but cabs are readily available. Ask the driver to take you to "Columbia University at 116th and Broadway."

Do I need any money during orientation?

Your orientation fee covers the cost of the program. However, you may want additional money for special events, subway rides, and off-campus dining.

How do I get to campus, and where do I park when I arrive?

When you arrive on campus on your move-in day, Public Safety will greet you, guide you to a temporary unloading area, and provide a map to nearby parking garages.

How do I set up a bank account?

Columbia University has a special banking relationship with Santander Bank, and you'll find Santander ATMs on campus. Other banks can also be found within walking distance of the campus.

How do I update my address on file?

Once you establish your Columbia email login, also known as your UNI, you may log on to Student Services Online (SSOL) to change your address. For any issues in creating your account, please email studentservices@columbia.edu.

I have a disability. How will my needs be accommodated during orientation?

We have an incredible Office of Disability Services here at Columbia! Students are strongly encouraged to contact the office to discuss any disabilities prior to NSOP, to prepare for orientation week and the academic year. Please email the office by late July.

I have special dietary needs. Will I be able to eat during orientation week?

Kosher, vegetarian, and vegan dining options will be available during orientation week and beyond. Have allergies? Let our dining staff know!

If I've shipped items to campus, where do I pick up my packages?

Students with photo ID can pick up their packages from the mail room. The mail room does not deliver packages to the residence halls. Due to the high volume of packages delivered at the beginning of the semester, there may be a wait of more than a week to access your shipment(s). Please plan to bring with you or to purchase locally anything you'll need in the first 1-2 weeks.

My parents plan on staying in NYC beyond my move-in day. Will I have time to hang out with them?

While it is common to have family members stay in NYC for an extended amount of time to sightsee and/or visit other family and friends, the week of orientation is packed with mandatory and social programs and affords little time much else. It is a vital opportunity to learn the Columbia ropes, make connections, and build friendships within your new undergraduate community.

What events will be happening during orientation week?

You will receive a schedule upon arrival but may refer back to this website for periodic updates.

What is NSOP?

The New Student Orientation Program (NSOP) is a required program for all undergraduate students in Columbia College and Columbia Engineering.

What should I be doing to prepare for my classes?

Your advising dean in the Berick Center for Student Advising will reach out to you over the summer with the steps you should take to get ready. Be sure to check your LionMail account for his or her email! You can also take a look at these FAQs on advising and classes from incoming students.

Where can I learn about academic advising?

Please visit the Berick Center for Student Advising website, and look for an email from your advising dean over the summer.

Who can I talk to if I’m having a hard time adjusting during NSOP?

Being anxious or nervous is completely normal, and we’re here to help you in any way we can. Our NSOP staff and volunteers have all been in your shoes at one point.

We recommend reaching out to to your orientation leader (OL) or resident adviser (RA) with your concerns. If you would like guidance from a full-time administrator, staff are easy to locate and approach. Still not sure who to contact? If you email NSOP, a handful of individuals will receive your inquiry, and someone will follow up with you. We’re here to support you!

Will we learn how to navigate the subway lines, buses, and commuter rail system during NSOP?

One of the best parts of living in New York City is the ability to explore everything it has to offer simply by having a MetroCard and understanding how the Metropolitan Transit Authority (MTA) works. Our OLs can teach you how to use a MetroCard machine, which has a simple touch screen interface. They can also help you understand how the various bus routes and subway lines, how they operate, and how to read an MTA map. We have plenty of programs throughout the city during NSOP, and travel to and from these will help you practice getting around. You’ll soon be a pro at navigating the city! We'll also let you know which websites and apps (like HopStop) can help you get from Point A to Point B.

First-Year Student Orientation

How do I register for NSOP?

By completing all the necessary steps listed in your Countdown to Columbia checklist, you will be automatically registered for NSOP. 

I heard that I’ll be meeting a lot of new people. Do you have any tips on how to remember everyone’s name?

Don't fret! This is why name badges were invented. Both staff and students will wear one throughout orientation week. They are required for all NSOP events, so people’s names will always be accessible.

What events will be happening during NSOP?

The NSOP 2020 schedule will be available in August. 

What should I do if I must arrive before NSOP?

If you must arrive before the general move-in date, are not participating in a special program and do not have special permission from the Housing Office, you will need to secure off-campus accommodations. A list of area hotels and other options is available on the Columbia University Travel Portal.

What should I do if I'm coming from far away and can't pack everything?

There are many places near campus where you can purchase toiletries and other supplies for your room. 

When does NSOP officially begin and end?

NSOP 2020 will be held virtually. It will begin on Sunday, August 30 and end on Monday, September 7.

We will update students should any changes be made to programming in response to the ongoing COVID-19 crisis. We thank you for your patience, and we look forward to welcoming you to campus!

 

Where can I learn about resources on campus, like housing, dining and health services?

Please visit the New Student Resources website, which also provides a checklist of the actions you must take to complete requirements by given deadlines to prepare for your move to campus. Additionally, the Countdown to Columbia website provides a webinar series that will address various aspects of life at Columbia in the weeks leading up to NSOP 2020.

Will I have time to relax during orientation week?

With NSOP 2020 being held virtually this year, you will be able to set your own schedule with both mandatory and social programs. While most days are packed with mandatory programming, we have made a sincere effort to add numerous breaks to the week. To plan your week, we recommend marking required programs, events of interest to you and all of the breaks in your schedule to make the week seem less hectic. Making time to relax and meeting new friends is an important part of NSOP!

Will there be anyone to answer my questions during orientation week?

The orientation leaders (OLs) are always available to help you. Your resident assistant (RA) will be another invaluable resource for you throughout orientation and the rest of the year.

Columbia Urban Experince (CUE)

How selective is CUE?

CUE is a selective program as there is a high interest from incoming first-years and we only accept 60 participants. For this reason, we encourage anyone interested in service and social justice to demonstrate why they would be a good fit for the program and how the program aligns with their goals.

What are night activities?

Each night, CUE participants select their preferred New York City activity from four amazing options. Past activities have included excursions to the Apollo Theater, Hungarian Pastry Shop, Times Square, Magnolia Bakery, Tom's Diner, Upright Citizen's Brigade Improv Theater, the Nuyorican Poets Café, the Brooklyn Bridge, and more.

What do CUE participants eat?

Breakfasts, lunches, and dinners during CUE are provided by Dining Services.

What is Columbia Urban Experience (CUE)?

Columbia Urban Experience (CUE) participants spend the week with a team of five to six other participants and one student leader, working at one of our service sites. They select their preferred non-profit site on the first day of the program, which they have already received descriptions of earlier in the summer. CUE-ers also engage in article-based discussions on critical and ethical perspectives of responsible service. Each evening, participants have the option explore NYC with free night activities led by a team leader!

When does CUE happen?

The program for the incoming class of 2023 will occur August 18-24, 2019.

When is the application due?

Applications are due Friday, May 18 at 12 p.m.

When will the application be available?

Applications will be available April 2.

Where do CUE participants sleep?

Students will move directly into their first year housing assignments on move-in day. However, the program takes place in Special Interest Community (SIC) housing throughout the duration of CUE week. Therefore, academic year housing is not accessible during CUE week. Students are instructed to pack a week’s worth of their belongings to take with them to the SIC house.

 

Who can apply to CUE?

All incoming first-year students from Barnard College, Columbia College, and Columbia Engineering are encouraged to apply. At this time, we are not accepting transfer students.

Columbia Outdoor Orientation Program

Columbia Outdoor Orientation Program (COÖP)

Can cell phones or books be taken on the trip?

No. Our program’s philosophy involves a complete immersion in nature with a small group of students to promote bonding. Also, most of our trail locations are outside the majority of network providers’ signal range.

Can medication be taken on the trip?

Yes. Participants should bring any necessary prescribed and over-the-counter medication. Their trip leaders will have the medical information provided during the registration process. If medications have changed after the submission of the program registration, students should submit that information to a COÖP coordinator by email. Please note, COÖP leaders are not permitted to administer EpiPens.

Does the menu accommodate people with special dietary needs (vegan, vegetarian, kosher, gluten-free)?

Our menu is vegetarian-friendly. In fact, all of our meals are vegetarian, with an option of tuna or the popular meat-stick. Vegans can also work with our menu, which consists of lots of rice, beans, fruits and veggies. While most of our food is kosher, we do not keep a kosher kitchen on the trail. Accommodations can be made for gluten allergies. If you have concerns about your diet, please email us.

How are emergencies handled during COÖP?

COÖP is designed to surround its participants in nature and community. The time away from technology and cell phones allows the COÖP participant (COÖPers) to maximize their outdoor orientation experience. While COÖPers are out of reach during their four-day trip, COÖPers and their families should rest assured that COÖP takes safety very seriously.

COÖP invests a tremendous amount in training its leaders to prevent, prepare, and respond to emergencies that may come up. It has designed an experience that is both fun, but safe for its COÖPers and leaders. Accidents, however, can and do happen. In addition, life doesn’t stop while the students are attending COÖP. Emergencies back home also can happen.

In these situations, COÖP uses these emergency communication protocols to keep everyone informed.

 

Emergency at home

If something has occurred (death in the family, family emergency, etc.) that requires a COÖPer to be pulled early from his/her COÖP trip, please follow these protocols:

Have COÖPer’s emergency contact the Columbia University Public Safety office at 212-854-5555. Public Safety will put that person in contact with the proper administrators who can contact the COÖPer, and if necessary, get that COÖPer back to campus.

Depending on the time of day and situation, COÖP can reach most COÖPers in about an hour and can have a COÖPer back on campus in half a day.

 

Emergency on the trip

If a COÖPer is involved in an accident or medical emergency of some kind, the COÖP student leaders and Administrators work together to use their training and systems to (1) stabilize the situation, (2) secure help from a professional first responder (if necessary), and provide whatever needed medical treatment is required.

A COÖP and/or Undergraduate Student Life Administrator reaches out to the participant’s emergency contact to inform that person of the situation. If that person cannot be reached, Undergraduate Student Life then reaches out to other authorized contacts.

How do we get to Columbia, and where does my family park?

COÖP family caravans line up on Amsterdam near 116th street, where they will be met by a COÖP leader with a bin to help you unload your vehicle. While you move in to your room, your family can park anywhere around campus. Columbia Security will be available to guide you to where you can legally park your vehicle. (Get directions.)

Should I pack all my stuff for COÖP move-in?

Participants should plan to move in all of their belongings for the school year into their fall housing assignments when they arrive to campus on Tuesday, August 21, 2018. 

The New Student Orientation Program (NSOP) is mandatory for all students and begins on Sunday, August 26th. While students who did not attend a pre-orientation program will move in for the first time, families of COÖP students are welcome to help their student finish up any final move-in related tasks they have remaining on this date. Additionally, family orientation will begin on Sunday, August 26th. If you have family members who would like to attend programming, we would love to welcome them back to campus! 

Please check back in the spring for more information about times and logisitics pertaining to move in processes. 

Should my parents/family/loved ones come to the first day of NSOP?

Your families will receive registration information for Family Orientation, which occurs after you return from the COÖP trip and before the start of the New Student Orientation Program (NSOP). Families are welcome to stay until or return for Family Orientation. However, Family Orientation is not mandatory, and some COÖP families choose not to attend. Students are also welcome to arrive alone and have their parents meet them after the COÖP trip. If your parents/family are interested in staying in a hotel room, Columbia provides a list of area hotels.

What kind of food will I eat on the trip?

COÖP staples include GORP (similar to trail mix), macaroni and cheese, pita, hummus, oranges, s’mores, and much more. Come hungry!

What safety precautions are taken?

COÖP takes safety precautions very seriously. All hiking and river canoeing leaders are Wilderness First Aid (WFA) certified. Biking leaders have taken a first aid and bike training course, and canoeing leaders take a canoe safety course. All trip leaders are CPR trained and certified. In addition, we train new leaders every spring to make sure that they know how to keep students both safe and comfortable on the trail.

When does COÖP take place for 2018 incoming first-year students?

Move in for first-year student participants is Tuesday, August 21, 2018. The COÖP trips will depart on the morning of Wednesday, August 22 and return on Saturday, August 25.

Who can sign up for the Columbia Outdoor Orientation Program (COÖP)?

COÖP is open to incoming first-years enrolling in Columbia College (CC) or Columbia Enginering (SEAS). At this time, the program is not open to Barnard, General Studies (GS), transfer, or Jewish Theological Seminary (JTS) students.

Who plans COÖP?

COÖP is an administrative, student-led program supervised out of Student Engagement, within Undergraduate Student Life. The student coordinators for the 2018 trip are Nick Rio (ROP), Sam Kodama (BOP), and Adekunle Balogun (HOP); they can be reached via coop@columbia.edu. The staff administrator is Marnie Whalen. She can be reached at (212) 854-9675 or emailed at mpw2135@columbia.edu.

Whom should my parent(s) contact with questions?

We strongly encourage students to communicate with COÖP on their own. At the same time, we know that parents often have questions, and so we have provided these FAQs. If you should have further questions or concerns, please contact the program administrator, Marnie Whalen (mpw2135@columbia.edu), or one of the three student coordinators at coop@columbia.edu.

During the trip, we ask that parents keep in mind that COÖP functions best when students are immersed in nature and interact only with the other students for the duration of the trip. We recommend that parents reserve trying to reach their son/daughter for emergency situations.

Parents with emergencies should call Columbia University Public Safety at (212) 854-5555. Public Safety will contact the student coordinators and staff administrator at COÖP’s basecamp. A COÖP representative will then contact the parent as soon as possible.

Will I be able to spend time with family on the evening before the trip departure?

Students should be considered unavailable for any and all non-COÖP interactions beginning at 2:30 p.m. the afternoon before departure.

Is financial aid available for COÖP participants?

Yes! If you are receiving financial aid from Columbia University, COÖP has multiple tiered financial aid opportunities for participants that cover up to the entire cost of the program. On the pre-orientation application, please indicate that you are receiving financial aid, and would be interested in this. You will receive notification of your financial aid award at the same time as you will be notified of your acceptance into the program. Please know that selecting an interest in financial aid has no affect on your application or admission to COÖP. 

If I am using COÖP equipment, how do I get it and how much does it cost?

We will be distributing equipment upon your arrival to campus. You will be given time to pack your belongings into the frame pack (HOP) or dry bag (ROP), if you choose to rent one, prior to departure. Sleeping bags and frame packs (HOP) are $10.00. Drybags (ROP) and bicycles (BOP) are free of charge. Equipment rentals can be paid at time of registration. 

If I wear contact lenses, what should I do?

Most contact lens wearers are fine on our trip, although some prefer to wear glasses for the four days. Whatever you decide, please bring a backup pair of glasses and/or an extra pair of contact lenses. Make sure to bring a flashlight for nighttime removal of lenses. Past COÖPers have also appreciated antibacterial hand gel.

Student Affairs

How to Comply with the Policy

Do I need School Sponsorship if I am going to be traveling to my home country?

Travel to your home country requires School Sponsorship under certain circumstances.  

If you will be traveling home only for personal reasons, such as during school breaks or for family visits, School Sponsorship is not required.

If, however, you will be traveling to your home country on Columbia-Led, Columbia-Facilitated and/or Recognized International travel, then School Sponsorship is required. If your time in your home country is travel that takes place while abroad on Columbia-Led, Columbia-Facilitated and/or Recognized International travel, or seven days before or after such travel, you must include your personal travel home in your application for School Sponsorship.

What do you consider a side trip?

Any travel that is not an official part of a Columbia-Led, Columbia-Facilitated and/or Recognized Travel program’s curriculum/course/itinerary is considered a side trip. All components of side trip travel are organized by the traveler – typically an individual traveler. Side trip travel may be within or outside of the host country and can take place immediately before, during or immediately after participation in Columbia-Led, Columbia-Facilitated and/or Recognized Travel.

How do I register my side trip?

Before planning or booking any side trips/independent travel, students should check with their program to ensure that side trips/independent travel is allowed and confirm any additional requirements the program may have in place for side trips/independent travel.  

Prior to Departure

Any travel information (including air/ground transportation and accommodations) on-hand prior to departure for pre-planned side trips should be included in the School Sponsorship application.

Side trip information entered into a School Sponsorship application will be subject to a standard review. Side trips to medium or higher travel risk locations will be submitted to ISOS for itinerary review. In addition, side trips to high travel risk locations will require that the dean of the student’s respective school, and in extreme travel risk locations the Provost, be notified of the travel. It may also require parental notification due to the risk level and/or safety implications associated with the proposed travel.

While In-Country

Students who participate in unplanned personal travel during a Columbia-Led, Columbia-Facilitated and/or Recognized Travel program have two options for registering their independent travel

  • log into your ISOS MyTrips account and add your travel details (transportation & accommodation) to the trip you already have entered for your current travel program. 
  • log in to the ISOS Assistance App and “check in” upon arriving at each new destination. Just remember to then check-in when you get back to your program location. 

Side trips to high travel risk locations will require that the dean of the student’s respective school, and in extreme travel risk locations the Provost, be notified of the travel. It may also require parental notification due to the risk level and/or safety implications associated with the proposed travel.

 
I want to travel before or after my Columbia-Led, Columbia-Facilitated and/or Recognized International travel is completed. Do I need to include those locations in my School Sponsorship application?

Any travel that takes place during your Columbia-Led, Columbia-Facilitated and/or Recognized Travel is considered a side trip and must be included in your School Sponsorship application.

What do I need to complete my School Sponsorship application?

Your application for School Sponsorship must be started and completed in one sitting, therefore please have the following on hand before beginning:

  • your UNI;
  • the name of the program you will be attending;
  • the program type (i.e. study abroad, conference, service-learning, etc.);
  • your dates of travel;
  • your emergency contact while abroad — name, phone number, email address, and their relationship to you; and
  • all locations you plan on traveling to while abroad, including those that are not an official part of the program’s curriculum and/or itinerary — this includes side trips during the program and any pre- or post-program travel occuring within seven days of the program's beginning or end date.

Once you have all of the necessary items, log in to the Undergraduate Travel Web App to begin your School Sponsorship application.

What types of travel require that I apply for School Sponsorship?

Undergraduate Students from Columbia College, Columbia Engineering and the School of General Studies

School Sponsorship is required of undergraduate students from Columbia College, Columbia Engineering and the School of General Studies* participating in international travel that is Columbia-Led, Columbia Facilitated and/or Recognized International Travel, and fits any or all of the following criteria:

  • is any of the following in nature: conference, research, internship, study abroad, service, performance, co-curricular and/or extra-curricular;
  • is funded in whole or part by any school, program, and/or unit of Columbia University;
  • earns academic credit at Columbia; and/or
  • is organized, advised, and/or accompanied by Columbia University faculty or staff serving in a Columbia University capacity.

* School of General Studies students in dual degree programs are exempt from the Undergraduate International Travel Policy process during the time in which they are in residence at the partner University, including travel to the partner University; however, they are subject to policy requirements if undertaking Columbia-Led, Columbia-Facilitated and/or Recognized Travel while completing the portion of their degree that is in residence at Columbia University.

Undergraduate Students from Other Schools

School Sponsorship is also required of all other undergraduate students participating in international travel and/or recognized student group travel that:

Graduate Students

School Sponsorship is required of all graduate students participating in international travel and/or recognized student group travel that:

My School Sponsorship has been approved with required safety contingencies. What now?

Your additional safety contingencies are safety precautions that may include additional travel insurance, securing a satellite phone and/or consultation with the CU on the Road Travel Medicine Program. If necessary, the list of required safety contingencies will be available in the Undergraduate Travel Web App. When you have completed each contingency, please email utrc@columbia.edu with the proper documentation to have your status updated.

I’ve received School Sponsorship, what’s next?

Maintaining School Sponsorship is contingent on the completion of completing a Pre-Departure Orientation, an Assumption of Risk, Waiver and Release form, and any additional safety protocol recommended by the Undergraduate Travel Review Committee. Log in to the Undergraduate Travel Web App to fulfill these requirements, as well as to see and complete any remaining University requirements (i.e. registering travel with ISOS) that must be fulfilled prior to your departure.

How do I complete the Pre-Departure Orientation?

The required Pre-Departure Orientation will be available through the Undergraduate Travel Web App once you have been granted School Sponsorship.

Where do I find the Assumption of Risk, Waiver and Release form?

The required Assumption of Risk, Waiver and Release form will be available in the Undergraduate Travel Web App once you have submitted your School Sponsorship application. 

Where can I find the International SOS risk ratings for my destination(s)?

Visit International SOS for a list of countries and their travel risk rating. Visit the International SOS Columbia University member site for more detailed information about your travel location.

How long will review and approval of my School Sponsorship application take?

We are committed to reviewing and assessing School Sponsorship applications in a timely and prompt manner. Each application will be reviewed and assessed individually. Applications for School Sponsorship for new programs, to locations of high or extreme risk rating, or that include additional side trips may increase the length of time needed to approve applications. Students are encouraged to apply for School Sponsorship as soon as possible after their acceptance to their program, and no less than four weeks prior to departure.

What happens if I don’t comply with the Undergraduate International Travel Policy?

Students not in compliance with the Undergraduate International Travel Policy and/or the Columbia University Travel Planning Policy will be reported to Student Conduct for disciplinary action. Additionally, the student may be subject to having their sponsorship and/or program funding revoked and/or their program terminated.

While abroad, travel location(s) may be re-evaluated to have elevated safety concerns. Students will be advised of the risks, including newly determined ones, in their location and, if necessary, they will be provided a recommended course of action which may include departure from the country or region. Schools reserve the right to revoke sponsorship, support and funding should students not follow these recommendations.

Why a policy just for international travel?

With planned implementation of an enhanced University international travel policy impacting undergraduates, the undergraduate schools recognized the immediate need to develop an aligned process for international travel first. As the undergraduate schools are committed to better supporting the health, safety, and security of our undergraduates while they pursue transformative, meaningful, and engaging educational experiences beyond the classroom, additional time and consideration will be taken to eventually develop a policy that will be inclusive of domestic travel as well.

Undergraduate International Travel - Programs

How do I apply for Program Approval?

Program Approval applications can be submitted through the Undergraduate Travel Web App.

What types of travel need Program Approval?

Any new international program that is Columbia-Led, Columbia-Facilitated and/or Recognized International Travel that is open to undergraduates of Columbia College, Columbia Engineering and the School of General Studies requires Program Approval.  

When do I need to apply for Program Approval?

One program organizer is expected to apply for Program Approval after key logistical components of the trip are determined (i.e. all destinations, accommodations, transportation, activities and/or excursions). The faculty, staff or student leader program organizer must complete a Program Approval application at least six weeks prior to departure.

Do I have to reapply for Program Approval each time I facilitate the same trip?

Approved programs will be automatically available in the Undergraduate Travel Web App each semester. However, existing Columbia-Led, Columbia-Facilitated and/or Recognized International Travel programs that have changes to program destinations and/or to any of the risk variables must log in to the Undergradute Travel Web App to reapply for Program Approval.

Can I add additional details and/or destinations to my application once it’s been approved?

Yes! You may make edits to to your application at any point. Please note that adding new details and/or destinations will place your application back in “Review” status until the Undergraduate Travel Review Committee reviews, assesses and provides a new determination.  If locations added are of a medium, high or extreme location risk rating, your application may need require steps as well as a new review and assessment.

How do I know if my Program Approval application has been received? Approved? Denied?

You will receive an email from utrc@columbia.edu when your application is received, as well as when a final determination has been made. You may also check the status of your application or any other required steps of the Program Approval process by logging in to the Undergraduate Travel Web App.

How long will review and approval of a Program Approval application take?

We are committed to reviewing and assessing applications in a timely and prompt manner. Each Program Approval application will be reviewed and assessed individually for several risk variables, as the safety and security of our students is our priority.

What happens if I do not apply for Program Approval?

Undergraduate students from Columbia College, Columbia Engineering and the School of General Studies may not be able to obtain School Sponsorship if the programs they want to attend have not received Program Approval, and as a result they will be in violation of the Undergraduate International Travel Policy should they still attend your program. 

Other

How do I complete the Pre-Departure Orientation?

The Undergraduate International Travel Policy Pre-Departure Orientation can be found here. The Pre-Departure Orientation will take approximately 45 minutes.

What is the Undergraduate Travel Review Committee?

The Undergraduate Travel Review Committee is composed of representatives from Columbia College, the Fu Foundation of School of Engineering and Applied Science, the School of General Studies, and the University who review, assess, and make decisions on School Sponsorship and Program Pre-Approval applications on behalf of the undergraduate schools.

How to Use the Undergraduate Travel Web App

I couldn’t find my internship or program on the list, now what?

Are you traveling alone?

If you have obtained Columbia funding for international travel (Funding Source) — i.e. the Work Exemption Program, the Columbia College Alumni and Parent Internship Fund, the Columbia College Alumni-Sponsored Student Internship Program, the Columbia Undergraduate Scholars Program Summer Enhancement Fellowship, etc. — and/or secured an opportunity on your own, you may not find your internship or program on the list and will therefore be asked a few additional questions about your travel plans while filling our your School Sponsorship application.

After you log into the Undergraduate Travel Web App, choose “Add Your Program” and then identify your Funding Source. 

To add your program, you must have the following information available:

  • Name of program; if you do not have a program name, please use the following format to create a unique name for your program: 
    [Last Name] [Related Office or Department or Funding Program] [Program Type] [Year]
  • Program type (i.e. internship, study abroad, conference, service-learning, etc.)
  • Name of the office or department you’ve worked with on your travel plans
  • Description of Program
  • All locations you plan on traveling to while abroad, including side trips and any travel seven days before your program beings or after your program ends
  • Dates of travel
  • Program Contact (if other than yourself)

Are you traveling with a group?

If you have secured an opportunity that is led by a student group, faculty member or staff member and do not see your program on the list of pre-approved programs, please ask the faculty, staff or student group advisor to apply for Program Approval. Once you have confirmed that Program Approval has been secured you will be able to apply for School Sponsorship.

Are you the program organizer?

After the key logistical components of your trip are established (i.e. all destinations to be visited, accommodation and transportation plans, activities and/or excursions), please apply for Program Approval. You must complete a Program Approval application at least six weeks prior to the program start date. If you are a student program organizer, please work with your student group advisor during this process.

Can I add additional destinations to my application once it has been approved?

Yes, this is required for all additional destinations you will be visiting while abroad, including travel seven days before or after your program.

You may make edits to to your application for School Sponsorship at any point in the process. Please note that the addition of new destinations will place your School Sponsorship application in “review” status until newly added travel has been reviewed, assessed and approved. If destinations added are of a medium, high or extreme risk rating, your application may require additional steps, including, but not limited to, an International SOS Itinerary Review.

How do I withdraw my School Sponsorship application?

Visit the Undergraduate Travel Web App, click on the “Withdraw” button on your dashboard and confirm approval. Should you need to withdraw any pending applications, please do so as soon as possible.

How will I know if my School Sponsorship application has been received? Approved? Denied?

You will receive an email from utrc@columbia.edu when your application is received, as well as when a final determination has been made on your application. You may also check the status of your application, as well as confirm any additional required steps, by logging in to the Undergraduate Travel Web App.

Parent and Family Programs

Family Weekend

Family Weekend falls during the Jewish Holiday of Sukkot. Is there a Sukkah available for my family to eat in during the weekend?

Yes, there are three!  Barnard College outside of the Hewitt Dining Hall. The Kraft Center for Jewish Student Life (Hillel), 606 W 115th Street has two.  If you have any other questions in regards to Jewish Life on Campus or holiday/Shabbat accommodations – please contact The Kraft Center at info@hillel.columbia.edu

How do I get my tickets?

Please see below for whether your event requires tickets. Events will be added to this grid as they are confirmed.

Event Tickets required?
Family Weekend

NO
(online registration only)

Homecoming Carnival

NO 
(online registration only)

Homecoming Lunch

NO 
(online registration only)

Football tickets

YES

Tickets must be purchased via the Columbia Athletics website

NYC Double Decker Bus Tour

NO 
(online registration only)

Waitress the Musical

YES 
Tickets must be picked up at Family Weekend Check-in in the Broadway Lobby of Alfred Lerner Hall on Friday, October 21, 2016 no later than 5:00 p.m.

Walking Tour of Central Park

NO 
(online registration only)

School of Rock

YES
Tickets must be picked up at Family Weekend Check-in in the Broadway Lobby of Alfred Lerner Hall on Friday, October 21, 2016 no later than 5:00 p.m.

Cats

YES
Tickets must be picked up at Family Weekend Check-in in the Broadway Lobby of Alfred Lerner Hall on Friday, October 21, 2016 no later than 5:00 p.m.

What if I have other questions?

Email us! We are happy to help you plan your visit.

Where do I book a hotel and arrange for transportation?

Our Visiting Columbia webpage has lots of information to help you plan your trip to New York City.

Will coat check / storage be available?

Yes! On Friday, October 16, from 11:00 a.m. - 7:00 p.m., coat check and limited bag storage will be available in Lerner Hall. As space is limited, we encourage you to leave larger items in either your hotel room or your student's residence hall room.

What's the refund policy?

Email us by 11:59 p.m. EDT on Monday, October 3, and we will honor your refund request. We are unable to accept refund requests after this date.

Do I have to pre-register? Can I register and pay on site?

Guests unable to register online by this time are welcome to pay on-site on Friday, October 16, or Saturday, October 17, 2015.

Is campus accessible?

Columbia University makes every effort to accommodate individuals with disabilities. If you require disability accommodations to attend an event at Columbia University, please contact Disability Services at (212) 854-2388 at least 10 days in advance of the event. (View the campus accessibility map.) 

What if I have a dietary restriction?

Email ugrad-family@columbia.edu to advise us of any dietary restrictions.

What about Broadway tickets?

We are excited to give families special access to discounted tickets. Starting in late Spetember, families will be able to select the show(s) that most excite you and your family!

How do I purchase tickets to the events not included in general admission?

During the Family Weekend registration process, you will have the opportunity to purchase discounted tickets for activities in New York City.

Can I sit with my student during the football game?

Students receive complimentary admission to the student seating section by showing their Columbia University ID. However, if you wish for your student to sit with you in general admission seating, you will need to purchase a football game ticket for your student. Check with your student to determine his/her preference.

Do I need to register for Family Weekend if I only plan to participate in Homecoming Activities?

No, you may purchase football and Homecoming Picnic and Carnival tickets on the athletics and alumni affairs websites, respectively.

What if I just come for Saturday?

Please register if you plan to take advantage of our Saturday offerings (lectures and tours).

When will the detailed schedule of events be available?

We are working hard to finalize the session titles for the Friday and Saturday programs. The schedule of events will be continuously updated as faculty members and University colleagues confirm their availability. We encourage you to check back often, and in the meantime, take a look at the 2015 schedule—the 2016 schedule will have many similar events!

What if my student has exams?

We are aware that some students have midterm examinations during Family Weekend. The date for Family Weekend is determined by Columbia University's Homecoming. We encourage you to speak with your student to learn about any academic or other commitments s/he may have during Family Weekend.

Will my student attend Family Weekend events with me? Does s/he need a ticket?

If your student's schedule permits, s/he is welcome to attend general admission Family Weekend events and will not need to be registered for Family Weekend. However, if your student plans to take advantage of any additional paid events, you will need to purchase a ticket for your Columbia student during the registration process. Be sure to check with your student in advance and confirm his/her interest.

Why do I have to pay a fee?

We understand that coming to New York can be expensive. The Family Weekend registration fee helps us to provide you with a quality experience and variety of refreshments and programs.

What does the Family Weekend registration fee include?

Family Weekend general admission includes all workshops and lectures on Friday and Saturday. The admission fee also includes refreshments and an evening reception on Friday, and a light breakfast on Saturday.

Columbia Urban Experience

Columbia Urban Experince (CUE)

How do I apply for financial aid to attend CUE?

Reduced pre-orientation program participation fees may be available for participants with the highest financial need. You will be asked during the program application process if you are a Barnard/Columbia grant financial aid recipient. 

How much does CUE cost?

The program fee for CUE is $350.00 which covers housing, food, transportation, supplies, and the cost of night activities during the week of CUE. Financial aid is available for those that qualify.

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