Programming

Vehicle Rentals

Policies and Conditions for use of Columbia University Account with New York Rent-a-Car

Through Student Development and Activities (SDA) members of SDA-recognized organizations are permitted to use the Student Development and Activities account with car rental companies for organizational business travel. Rentals should be arranged as far in advance as possible.
Car and van rentals require:

• ABC Event Approval approved by your treasurer and the ABC (ABC organizations only)
• an E-form signed by your treasurer and advisor
• a Car Rental Request form to be completed by each driver, which is registered at the rental agency
• a copy of all driver’s license and CUID

Drivers must be Columbia University students who hold a valid driver’s license and meet all rental agency requirements. Your advisor will place the reservation and provide you with a copy of the Car Rental Request form. Any changes - including the passenger list - must be submitted to your SDA advisor.

Students should immediately follow up with the car rental agency to confirm reservation and receive a confirmation number. New York Rental’s phone number is (212) 222-4066.

Terms of Rental

Drivers will be asked to sign the following:

I will present a valid CUID, and driver’s license at the Rental Agency where a review of my driver’s record and status of my driver’s license may be conducted. At that time, I may be rejected upon grounds including (but not limited to) expired licenses or problematic records. I understand that the Rental Agency will not permit substitute drivers and that all vehicle operators must be present at the Rental Agency at the time of rental. (Columbia covers other insurance for travel on University business that includes any travel approved for organization business). I understand that I will not be insured for unauthorized use of rental vehicles - including personal use.

I will abide by all State and Federal laws as well as University and Rental Agency Policies, and I will represent the University in an appropriate manner. I understand that I will be held accountable for any unauthorized use of the vehicle, charges (rental, tickets, or otherwise) not authorized by my advisor. My registration, and transcript access, and/or graduation may be blocked for any outstanding unauthorized costs resulting from this car rental. Violating these terms may result in disciplinary action.