Spring 2008 Rules & Regulations

• Spring 2008 Urban New York program is open to all undergraduate CC, SEAS, and Barnard College students. Please see below for additional information pertinent to each school. False registrations will be removed.

Registration

Note: By entering the Urban NY lottery or registering for an event (whether a guest or on its waitlist), students agree to the program rules and regulations.

CC & SEAS Students !

• Beginning Friday, February 1st, 2008 at 9:00am, qualified CC and SEAS students may enter an online lottery for a chance to win a ticket to an Urban New York event. Lottery entries will be accepted until Saturday, February 9th, 2008 at 5:00pm.
• During this lottery entry process students are given an opportunity to select what events they are interested in order of preference. If an event is full, students will have the opportunity to place themselves on the waitlist for an event that they desire, in order of preference.
• The lottery will be run the afternoon of Saturday, February 9th.
• A student may only be a ticket-holder or waitlisted registrant for one event.
• Once CC & SEAS lottery winners are selected they will be contacted via email to confirm their Urban New York reservation and inform them of which Urban New York event they have won for which they have been placed on the waitlist.
• This email will also include a website link that allows the registrants to cancel should they not be able to attend. Registered students should cancel any reservations they cannot attend in order to allow wait-listed students to attend in their place.
• A results email will also be sent to all students who registered for the lottery, but did not get a ticket or waitlist slot. This email will contain a link allowing these lottery participants to register for any tickets that may remain.

Barnard College

• Barnard students must register in person in Lewis Parlor. Contact College Activities at (212) 854-7013 for more information.

Cancellation

• Students must cancel before 9am the business day before their scheduled event.
• Any student who fails to cancel within the cancellation period will be automatically disqualified from future participation in the Urban New York Program.
• CC and SEAS students may cancel a ticket for an event by logging onto the system through the link provided in your confirmation email. Once logged on, prompts will guide you through the process. If you no longer have your confirmation email, please email pc2371@columbia.edu to have a confirmation email resent. You must include your full name, trip title and trip date when requesting a new confirmation email.
• Barnard students should email their specific trip leader or email the program administrator at pc2371@columbia.edu.
• Email the program administrator at the above address if you have specific questions or concerns.

Waitlists

• If you received a notice that you have been placed on a waitlist for an event, you will receive information from the assigned trip leader to remind you of the upcoming date.
• If a ticket is made available before the posted meeting time, the trip leader will contact all waitlist members- notifying them of an available ticket. Waitlist tickets are given by a first-come, first-serve basis and therefore the first student to respond to the email will secure the ticket.
• If a ticket is made available near or at the posted meeting time, the assigned trip leader will first release tickets to any waitlist member physically present. After that, the trip leader will call waitlisted students in order of their selection on the waitlist on the phone numbers provided.

No Show Tickets (Standby)

• If there is the case that there are open tickets due to last minute cancellations and no-shows, trip leaders may release tickets to any Columbia College, SEAS, or Barnard student.
• This may only be done after the waitlist members have been given the chance to secure tickets via the above process.
• Any eligible student can show up at the scheduled meeting time and notify the trip leader that they are there to obtain a “No Show Ticket.” The trip leader will ask you for your name, school, and class year. No show tickets will be accommodated on first-come, first-serve basis and therefore the trip leader will note the time of arrival.
• The Urban New York Program does not guarantee the availability of “No Show Tickets.”

Arrival (10 Minute Rule)

• Students who do not arrive by 10 minutes after the scheduled time will lose their spot to wait-listed students or students looking for a “no show ticket.” The group will LEAVE promptly at the scheduled time.

Transportation Costs

• Students must provide their own transportation costs for the event (MetroCards).

Meeting Locations and Times

• Please see the schedule to obtain the meeting locations and times of Urban New York trips. All trips either meet in the lobby of Lerner Hall or Barnard Hall.

Dessert Component

• All Urban New York trips that do not involve dining will have the opportunity to return to a local restaurant near campus for dessert.
• Your trip leader will explain how the dessert allowance works and will handle the bill.
• When applicable, sporting and special events will receive a food and beverage allowance that will be explained by the assigned trip leader.