Dean of Student Affairs

18.What does the appeals process entail?

The appeal is considered a review of the record and the process, not a new hearing. Therefore, the appeal officer will not conduct an in-person meeting.  Appeals should be typed and submitted electronically.  Specific instruction is provided on the outcome letter if a student is found responsible. 

There are three grounds upon which a review of a decision of responsible may be made:

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17.Will this go on my record?

A student's record in this case is their judicial file. Many students believe that a judicial record equates to your transcript however, this is not the case.

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16.Will this go on my transcript?

A transcript notation may be placed on a student’s transcript if the student has been expelled.

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15.Can I have the violation expunged from my record?

No. Columbia College and Columbia Engineering do not have a policy regarding expunging a students' records.

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13.What if I disagree with the contents of my file?

• If a student has a disagreement with the incident report itself, he/she may inform the hearing officers during the hearing.

• If a student has a disagreement with the notes taken during the hearing, he/she may speak with the OJA staff. If the OJA hearing officer chooses not to change the notes, students are permitted to make a written addendum and have this information added to the file.

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12.What is a file/record?

A file/record contains information related to the incident. Minimally, the contents will include the incident report, correspondence with/from the OJA, hearing notes, and an outcome letter.

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10.Who will know about this (the hearing and/or decision)?

Disciplinary proceedings conducted by the university are subject to the Family Educational Rights and Privacy Act (FERPA, also called the “Buckley A

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9. What will I be asked at the hearing?

The hearing officers will ask a student for his/her account regarding the incident report. They may also ask students to provide thoughts on the incident itself.

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