Student groups should take note of the following year-end fiscal closing deadlines for Spring 2020.
| Date | Item | Description |
|---|---|---|
| -- | Travel Card Appointments | Due to the discontinuation of Columbia-supported travel, appointments for travel cards have been suspended. |
| -- | Petty Cash | Due to the discontinuation of in-person programming, the use of petty cash has been suspended. |
| -- | Student Group P-Cards | All student group P-Cards have been suspended and can be discarded. Please alert your adviser if the need for a P-Card purchase arises. All future or continuing P-Card holders will be issued new P-Cards. |
| Friday, April 17 | Student Group P-Card Purchases | Final date to submit new vendor requests or modify existing records for services provided prior to Friday, March 13. |
| Friday, April 17 | Outgoing Charitable Donations to External Organizations | Final date to submit all required documentation and vendor setup request for charitable donations to an outside organization. |
| Friday, April 17 | Deposits/Revenues | If there is an outstanding cash or check deposit that has not hit your student group account, alert your adviser by Friday, April 17. |
| Friday, April 24 | Requisitions/Purchase Orders | Final date to submit any outstanding documentation for services provided before Friday, March 13 and require a purchase order. See our payment guide for details. |
| Friday, April 24 | Execution of Contracts/Service Agreements, Performance Agreements, Honoraria | We are no longer reviewing new contracts for FY20. However, any outstanding edits or documentation for services provided prior to Friday, March 13 must be submitted by April 24 for final review and approval. Any contracts dated after Friday, March 13 will be reviewed on a case-by-case exception basis. |
| Monday, May 4 | Co-sponsorship Requests between groups or from other Columbia Departments | For student group to student group co-sponsorships, be sure to submit a financial transaction form (FTF). For Columbia department co-sponsorships, correspondence that includes the Journal ID/Internal Transfer of Funding (ITF) number must be submitted to USLadmin@columbia.edu. |
| Monday, May 4 | Student Group Programming | The last day for spending and FTFs for programming and events is Monday, May 4. |
| Tuesday, May 5–Sunday, May 10 | Spring 2020 Study Break Programming | While the last day for regular student group programming is on Monday, May 4, student groups may plan study breaks. Sunday, May 10 is the final date for all group spending in the 2019–20 academic year. |
| Friday, May 15 | Last Call: Any Other Remaining Outstanding Payment Documentation | Friday, May 15 is the last call for payment requests/invoices/bills associated with previously approved financial transaction forms (FTFs) or agreements previously executed by Columbia officers and owed to already approved Columbia vendors only. |