Whether with a club or organization or for a particular program, planning a trip is a detail-oriented, yet fun endeavor. The information provided within these pages will help guide you through the process of planning a trip. Following our suggested planning timelines, considering possible budget items, and understanding financial processes are all important pieces of creating a successful trip. Navigate through the menu items to the left to review all of this information and be sure all travelers complete the Student Travel Registration Form.
Advanced planning is essential! Be sure to meet with your group adviser to review your plans, assess possible risks, complete documentation and consider all necessary logistics. We advise this meeting occur as soon as you begin planning a trip. For trips involving significant travel plans, international destinations, or extended stays we ask that you meet with your group adviser three months before your planned departure date and continue to communicate with your group adviser throughout the planning process.
Any student clubs that desire to go on a trip or event that includes travel outside of the NYC area must have each traveler complete the Student Travel Registration Formin advance of the departure date (see the form for required submission deadlines). If you are not using University funds for your trip but are traveling as part of a University-sponsored group, you will still need to adhere to all policies,procedures and requirements set forth within these pages and by your group or program adviser.
Student organizations wishing to travel outside of the fall and spring academic semesters must consult their group adviser for approval. Additional limitations may apply based on the specific situations.
All students must uphold Columbia University policy while traveling as a student organization or through a University-sponsored program. Please consult the Essential Policies for the Columbia Community for information on the rights and responsibilities of Columbia students.